APRIL 30, 2019 MINUTES

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Dates: 
Wednesday, May 15, 2019 - 10:45am
LINCOLN PARK PUBLIC SCHOOLS
LINCOLN PARK, NEW JERSEY
REGULAR MEETING MINUTES
6:30 PM, LINCOLN PARK MIDDLE SCHOOL
APRIL 30, 2019
District Mission Statement
 
The Lincoln Park School District will provide, through its schools, an educational setting that helps children to love and master learning, to work independently as well as collaboratively, and to develop the character and values that promote a healthy society. It is the school district’s expectation that all students will achieve the New Jersey Student Learning Standards at all grade levels.
 
 
President Avena called the meeting to order at 6:34 p.m., and he led the Board in the Pledge of Allegiance to the flag. He then read the following statement into the record:
In accordance with the requirements of the Open Public Meetings Act, I wish to announce that:
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of the act, the Lincoln Park Board of Education has caused notice of this meeting to be mailed to the Daily Record and The Record and posted at the Board of Education Administrative Offices and filed with the Borough Clerk.
 
MEMBERS PRESENT:       Mr. Avena, Mr. Gibbons, Mr. Henches                                                           (arrived at 6:38 p.m.), Mr. Kaufman,
                                      Ms. Nielsen, Ms. Stoel, and Mr. Stager
 
MEMBERS ABSENT:          None
 
ADMINISTRATION:             Mr. James Grube, Superintendent, Mrs. Juanita                                               Petty, Interim Business Administrator and Board                                             Secretary, and Mr. Michael Meyer, Middle School                                           Principal
 
OTHERS PRESENT:           Danielle Smith, Michele Tripetski, Alban Salioski,                                           Emily Grubbs, Leila Heykoop, and Nitya                                                         Makkapati, and Mrs. Krystina Reilly.
 
 
MINUTES
Trustee Nielsen, seconded by Trustee Stager, moved to approve the minutes of the regular meeting of the Board of Education on April 9, 2019.  The minutes were approved by a roll call vote: 5-0-1.
 
A roll call vote was taken for the Minutes.
YEA: Mr. Gibbons, Mr. Kaufman, Mr. Stager, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: Ms. Stoel
The motion carried: 5-0-1
 
PRESENTATIONS
1) Climate Committee – Mrs. Krystina Reilly and the following six students: Danielle Smith, Michele Tripetski, Alban Salioski, Emily Grubbs, Leila Heykoop, and Nitya Makkapati, provided information on activities implemented by the Middle School Climate Committee. Discussion ensued and Mr. Grube noted that the students on this Committee also presented at the County Curriculum Meeting. In addition, a Wellness Program similar to one presented to students, will be held this Saturday. Mr. Grube also asked students to describe the assembly held today on mental health issues. Mr. Meyer explained the follow up activities with students that are planned.
2) Public Hearing of the 2019-2020 School Budget. Mrs. Petty reviewed a PowerPoint presentation on the 2019-2020 Budget. There was no one from the public in attendance.
 
SUPERINTENDENT’S REPORT     
1) Changes to the Agenda – none.
2) HIB Report: there were two reported cases at the Middle School, one was found to meet the HIB standard.
Discipline and remediation took place and the information is in the board folder.
3) Suspension Report – there were three in-school suspensions at the Middle School.
Two students ISS for physical altercation.
One student ISS for vandalism in the bathroom.
4) Enrollment report – the March report is in the folder.
5) OPRA request – there was a request received from an attorney’s office, regarding the former business administrator and former accounts payable clerk.
6) The Borough Council Meeting that was held last Thursday went very well.
7) Mr. Grube is attending the Middle School Leadership Awards Dinner tomorrow night. Ethan Smith was selected to represent Lincoln Park.
8) Drama Program – the play will be held this Friday and Saturday evening.
9) Mr. Grube elaborated more on the program being presented by the Climate Committee, and also discussed the program at the middle school and the upcoming wellness fair.
 
BUSINESS ADMINISTRATOR’S REPORT   
1) Budget 2019-2020 – preparation of tonight’s presentation.
2) Close out of this school year is underway.
3) Standard Operating Procedures are in process. The goal is to have them completed by 6/30/19.
                                                                                                                     
COMMITTEE REPORTS
 
Curriculum / Personnel, Carol Nielsen
  • There will be a meeting tonight after the board meeting.
 
MCSBA, Robert Stager
  • May 23rd is the next meeting.
 
Finance / Facilities, Frank Avena
There was a meeting tonight.
The following items were discussed:
  • Budget for 2019-2020.
  • Middle School breakfast program for 2019-2020.
  • Disposal of the pickup truck.
  • NJSIG Safety Grant for 2019-2020.
  • Legal restitution was made to the Court in the Pollio case.
  • There was a question on adding a tracking option for the new truck. Administration will follow up on this.
 
Negotiations, Jack Gibbons
  • No meeting, no report.
 
Lincoln Park / Pequannock Shared Services, Frank Avena
  • Mr. Grube said that the Chilton Hospital program is on Thursday.
 
Policy / Public Relations, Todd Henches
  • No meeting, no report.
 
MCESC, Todd Henches
  • There is a meeting being held on May 8th.
 
NJSBA, Joshua Kaufman
  • No meeting, no report.
 
Boonton High School Representative / High School, Rob Stager
There was a meeting held last night.
  • There is a reduction in the lunch sales due to the block schedule.
  • They are still trying to get Safe Schools grant funds.
  • They are tracking delinquent lunch balances.
  • Fahad Rashid, Hunter Sagerer, and Jawad Shafiq finished in first place in a 2019 Panasonic Creative Design Challenge on April 16th.
  • The approved tuition rate for high school next year is $17,673.
 
FIRST PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the first public recognition, as there was no one from the public in attendance wishing to address the Board.
 
RESOLUTIONS
 
ADMINISTRATION
Trustee Gibbons, seconded by Trustee Stager, moved Administration items #1-9.
 
HIB REPORT, APRIL 2019
* RESOLUTION 2012-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education recognizes and approves the Harassment, Intimidation and Bullying report as of April 26, 2019, as summarized:                                                                                                                                                                              LPES     LPMS
                                                Incidents Reported              0              2
                                                Confirmed HIB                     0              1
BE IT FURTHER RESOLVED, that the Lincoln Park Board of Education approves the remedial and disciplinary action taken by the building principals.”
 
REVISED CALENDAR, 2018-2019
* RESOLUTION 2013-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the revision of the 2018-2019 Lincoln Park School District calendar where the one unused emergency day will be taken on Friday, May 24, 2019.”
 
LPMS MORNING BROADCAST
RESOLUTION 2014-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the Morning Broadcast program in the Lincoln Park Middle School for the 2019-2020 school year, in the amount not to exceed $2,500.00, account #11.401.100.100.00.”
 
LPMS MAKERSPACE PROGRAM
RESOLUTION 2015-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the Makerspace program in the Lincoln Park Middle School for the 2019-2020 school year, in the amount not to exceed $1,156.00, account #11.401.100.100.00.”
 
APPROVAL OF OBSERVATION HOURS, AQUINO
RESOLUTION 2016-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Priscilla Aquino, student of Ramapo College, to observe Jill Werner, Occupational Therapist, for a period of one day in the Lincoln Park School District.  Miss Aquino needs observation hours to complete her graduate school applications.”
 
OUT OF DISTRICT PLACEMENT: 2018-2019, #8442156831
RESOLUTION 2017-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the placement of student State ID #8442156831 to attend Academy 360 – Upper School, a program of Spectrum 360, at a rate of $360.32 per day, for 78 days, not to exceed $28,104.96, account #11.000.100.566.00, effective February 26, 2019 through June 25, 2019.
BE IT FURTHER RESOLVED, that the Board President and the School Business Administrator are authorized to execute the agreement/contract on behalf of the Board of Education.”
 
HOME INSTRUCTION:  2018-2019, #8409507387
RESOLUTION 2018-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the provision of home instruction services for student State ID #8409507387 – Lincoln Park, to be provided by Saint Clare’s, at a rate of $55.00 per hour, for up to 5 hours per week, account #11.219.100.320.03, effective March 20, 2019 through March 25, 2019, per the Boonton Child Study Team.”
 
OUTSIDE EVALUATION:  2018-2019, #1881201461
                RESOLUTION 2019-2019 “RESOLVED, that upon the recommendation of the                                       Superintendent, the Lincoln Park Board of Education post approves the provision of a                      Psychiatric Evaluation for student State ID #1881201461 – Lincoln Park, to be                                  conducted by Dr. Brian Fennelly, at a cost of $675.00, per the Boonton Child Study                          Team.”
 
DISPOSAL OF BOOKS
RESOLUTION 2020-2019 "RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the disposal of the following books:
Title                                                        Date & Publisher          ISBN Number       Qty.
The New Book of Knowledge           1995 Grolier Inc.                  0-7172-0526-6     42 Encyclopedia Americana                  1997 Grolier Inc.                  0-7172-0129-5     30”
 
 
A roll call vote was taken for Administration.
YEA: Mr. Gibbons, Mr. Henches, Mr. Kaufman, Mr. Stager, Ms. Stoel, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 7-0-0
 
PERSONNEL, FINANCE, AND USE OF FACILITIES
Trustee Gibbons, seconded by Trustee Kaufman, moved Personnel item #1-1, Finance items #1-11, and Use of Facilities item #1-1.
               
STUDENT TEACHER
RESOLUTION 2021-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following student teacher to be placed with the teaching staff member listed below:
 
                Student Teacher, School                   Placement                                            Dates       
                J. Marchione, Ramapo College        LPES, W. Zeppetelli, Grade 4           9/3/19–5/8/20”
 
NJSIG SAFETY GRANT 2019-2020
RESOLUTION 2022-2019 “RESOLVED, that the Lincoln Park Board of Education hereby approves the  submission of the 2019-2020 Safety Grant Program through the New Jersey Schools Insurance Group’s for the purpose of purchasing and installing additional security cameras, as described in the application, in the amount of $5,200.00 for the period July 1, 2019 through June 30, 2020.
 
DISPOSAL OF PICKUP TRUCK
RESOLUTION 2023-2019 “RESOLVED, upon the recommendation of the Superintendent, that the Lincoln Park Board of Education authorizes the Business Administrator to dispose of the Ford F250 Pickup truck, which was stolen and subsequently totaled by the insurance carrier, as follows:
 
Asset Tag #900273
VIN 1FTSX21536EA68383  
Acquisition Cost:                                  $28,733 
Accumulated Depreciation:                  $25,860 as of 6.30.18
               
APPROVAL OF CONTRACT FOR NJ DIRECT INSTALL
* RESOLUTION 2024-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves a contract with Donnelly Energy of Wayne, NJ to supply and install the energy efficiency measures at the Chapel Hill School as specified in the Scope of Work Attachment to the NJ Direct Install Program Participation Agreement, as follows:
 
 PROJECT                 STATE                 COST TO              PROJECTED
LOCATION                 COST                  INCENTIVE           DISTRICT         ANNUAL SAVINGS
 
            Chapel Hill              $40,299.80           $28,209.86           $12,089.94           $6,618.22
 
 
FOOD SERVICE MANAGEMENT COMPANY
RESOLUTION 2025-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Board of Education approves the Food Service Management Company Cost Reimbursement Contract Addendum for the 2019-2020 school year, with The Pomptonian, Inc. for a total flat  administrative/management fee of $19,445.00, in addition to the costs of operation, with a financial guarantee of breakeven; and further, including a breakfast program at the Lincoln Park Middle School in addition to the lunch programs at each school.”
 
LUNCH PRICES 2019-2020
* RESOLUTION 2026-2019 “RESOLVED, that the Lincoln Park Board of Education approve lunch prices for the 2019-2020 school year as per the attached price list.”
 
DISPOSAL OF EQUIPMENT
RESOLUTION 2027-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education authorizes the disposal of the following obsolete/damaged items:
  • Da-Lite projector, #01369
  • Sharp calculator, #000340
  • Sharp calculator, #000348”
 
BOARD SECRETARY’S REPORT, MARCH, 2019
* RESOLUTION 2028-2019 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the March, 2019 Board Secretary’s Report.”
 
TREASURER’S REPORT, MARCH, 2019
* RESOLUTION 2029-2019 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes   to the minutes of this meeting the Treasurer’s Report for March, 2019.”
 
CERTIFICATION, MARCH, 2019
RESOLUTION 2030-2019 “Pursuant to N.J.A.C. 6:20-2A 10(e), the Board Secretary does certify that the Board Secretary’s Report for March, 2019 does not reflect over-expenditures in any account based on the appropriation balances reflected in the report and on the advice of district officials.”
 
             _____________________________
             Board Secretary
 
MONTHLY TRANSFER REPORT, MARCH, 2019
* RESOLUTION 2031-2019 “RESOLVED, that the Lincoln Park Board of Education approves and affixes to the minutes of this meeting the monthly transfer report for March, 2019 in compliance with N.J.A.C. 6A:23A-13.3(e).”
 
PAYROLL AND GENERAL ACCOUNTS BILLS LIST
* RESOLUTION 2032-2019 “RESOLVED, that the Lincoln Park Board of Education approves the payment of the following payroll related expenses and the following General Account bills list as approved by the Finance Committee:”
 
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
4/15/2019
 $              436,664.55
STATE SHARE - FICA
4/15/2019
 $                25,208.55
BOARD SHARE
4/15/2018
 $                  6,104.76
DELTA DENTAL
 
 
HORIZON B/C B/S
 
 
 
TOTAL
 $              467,977.86
 
   
FY19
 
 
BILLS LIST FUND 10
4/30/2019
 $              248,083.41
BILLS LIST FUND 20
4/30/2019
 $                  1,987.01
BILLS LIST FUND 60
4/30/2019
 $                22,952.95
 
TOTAL
              273,023.37
 
GRAND TOTAL
 $             741,001.23
USE OF FACILITIES
RESOLUTION 2033-2019 “WHEREAS, the group(s)/organization(s) listed below have requested the use of facilities; and WHEREAS, these requests comply with the policies outlined under “Rental of School Facilities” incorporated into the policies of the Board of Education; THEREFORE BE IT RESOLVED, that approval is hereby given to the listed group(s)/organization(s) to rent requested facilities; and BE IT FURTHER RESOLVED, that the School Business Administrator is hereby authorized to issue permits for these requests. The Board reserves the right to schedule school activities at any time.
                                                                  
 
Group/
Organization
School
Location
Day
Date(s)
Time
Rental Fee
A
LP PAL Baseball and Softball
LPMS
Fields
Tuesdays, Wednesdays, Thursdays
5/28/19-7/26/19
6:00 – 8:00 p.m.
N/A
B
LP PAL Baseball and Softball
LPES
Fields
Tuesdays, Wednesdays, Thursdays, Saturdays
4/9/19-6/13/19*
6:00 – 8:00 p.m., and 9:00 a.m. – 4:00 p.m. (Saturdays)
N/A
C
LP PAL Baseball and Softball
Chapel Hill
Fields
Tuesdays, Wednesdays, Thursdays, Saturdays
4/9/19-7/26/19
Except for: 4/11, 5/6, 6/6, & 6/11*
6:00 – 8:00 p.m., and 9:00 a.m. – 4:00 p.m. (Saturdays)
N/A
*for post approval
 
 
A roll call vote was taken for Personnel, Finance, and Use of Facilities.
YEA: Mr. Gibbons, Mr. Henches, Mr. Kaufman, Mr. Stager, Ms. Stoel, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 7-0-0
 
BOARD DISCUSSION
1) Mr. Grube shared the staff absentee report, and compared it year to date this year with the same time period for last year.
2) Personnel items- wanted to share with Finance and Personnel tonight, and asked to keep the items confidential.
                A) Next year there may need to be a Behavioral Disabilities Program added at the                              Elementary School. There are three options to fund this program. Discussion                                  ensued.
                B) Consider expanding the substitute service for 2019-2020. Discussion ensued.
                Discussion ensued on the Special Education Program. It was noted that Pequannock                        is planning to send a student to the new autistic program.
3) Mr. Gibbons stated that we may need to look at the expansion of schools. Discussion ensued on the Emerson School District suing its Zoning Board. He suggests the town take increases in student population into consideration when housing projects are approved.
Discussion on whether we can get actual impact numbers to schools from the same developer (Avalon).
 
SECOND PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board unanimously approved to forgo the second public recognition, as there was no one from the public in attendance wishing to address the Board.
 
ADJOURNMENT
Trustee Henches, seconded by Trustee Stager, moved for the Board:
 
      To adjourn the meeting at 7:52 p.m.
 
 
 
Respectfully submitted,
 
 
 
Juanita A. Petty
RSBA, SFO, Interim Business Administrator/Board Secretary      
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Groups audience: