APRIL 9, 2019 MINUTES

Primary tabs

Dates: 
Wednesday, May 1, 2019 - 10:30am
LINCOLN PARK PUBLIC SCHOOLS
LINCOLN PARK, NEW JERSEY
REGULAR MEETING MINUTES
6:30 PM, LINCOLN PARK MIDDLE SCHOOL
APRIL 9, 2019
District Mission Statement
 
The Lincoln Park School District will provide, through its schools, an educational setting that helps children to love and master learning, to work independently as well as collaboratively, and to develop the character and values that promote a healthy society. It is the school district’s expectation that all students will achieve the New Jersey Student Learning Standards at all grade levels.
 
 
President Avena called the meeting to order at 6:35 p.m., and he led the Board in the Pledge of Allegiance to the flag. He then read the following statement into the record:
In accordance with the requirements of the Open Public Meetings Act, I wish to announce that:
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of the act, the Lincoln Park Board of Education has caused notice of this meeting to be mailed to the Daily Record and The Record and posted at the Board of Education Administrative Offices and filed with the Borough Clerk.
 
MEMBERS PRESENT:       Mr. Avena, Mr. Gibbons, Mr. Kaufman,
                                     Ms. Nielsen, and Mr. Stager
 
MEMBERS ABSENT:          Mr. Henches, Ms. Stoel
 
ADMINISTRATION:          Mr. James Grube, Superintendent and
                                      Mrs. Juanita Petty, Interim Business                                                                Administrator and Board Secretary
 
OTHERS PRESENT:           None
 
 
MINUTES
Trustee Nielsen, seconded by Trustee Stager, moved to approve the minutes of the regular meeting of the Board of Education on March 26, 2019.  The minutes were approved by a roll call vote:
5-0-0.
 
A roll call vote was taken for the Minutes.
YEA: Mr. Gibbons, Mr. Kaufman, Mr. Stager, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 5-0-0
 
PRESENTATIONS
None
 
SUPERINTENDENT’S REPORT     
1) Changes to the Agenda - none
2) HIB Report: there was one reported case at the elementary school, found not to meet the HIB standard.
3) Suspension Report – there were none.
4) Shared service resolution dealing with the Water Agreement with the Borough was discussed.
5) Chapel Hill Lease was finalized and once board approved will be sent to the DOE for approval.
6)  The LPMS will be performing James and the Giant Peach play on Friday 5/3 & Saturday 5/4.
7) Spring break is next week. The schools will be closed but the board office will be open.
 
BUSINESS ADMINISTRATOR’S REPORT   
1) Drills as noted.
2) The budget was approved by the County. The advertised budget was sent to the newspaper. The Public Hearing will be on April 30th.The final adoption of the budget will be on May 14th.
3) 403(b) plan update.
                                                                                                                     
COMMITTEE REPORTS
 
Curriculum / Personnel, Carol Nielsen
  • No meeting, no report.
 
MCSBA, Robert Stager
  • No meeting, no report.
 
Finance / Facilities, Frank Avena
There was a meeting tonight.
  • The following items were discussed:
  • Budget for 2019-2020.
  • Surplus for 2018-2019.
  • Pickup truck insurance check will be $5,750; the new truck cost will be: $36,948.
  • RP adjustment for 2014-2015 and 2015-2016.
  • Standard Operating Procedure for tuition.
  • Send/receive agreement.
 
Negotiations, Jack Gibbons
  • No meeting, no report.
 
Lincoln Park / Pequannock Shared Services, Frank Avena
  • Brett Charleston, the Pequannock Superintendent, requested that Mr. Grube attend a presentation on the medical program.
  • There was discussion on the Pequannock program. A parent contacted Jim again, regarding the payment of tuition for his children in the program this year. Mr. Avena addressed some of the points in the most recent email. It was suggested that perhaps a resolution might be done to memorialize the Board’s position. Further discussion ensued.
 
Policy / Public Relations, Todd Henches
  • No meeting, no report.
 
MCESC, Todd Henches
  • No meeting, no report.
 
NJSBA, Joshua Kaufman
  • No meeting, no report.
 
Boonton High School Representative / High School, Jack Gibbons
  • HIB cases reviewed.
  • The Business Administrator contract renewal.
  • The insurance broker at odds with the contractor who did the emergency repairs to the high school.
  • AVID program off to a great start.
  • A4342 signed, requiring all students have an ID, and a roster of students being transported.
  • Window replacement estimated bid at $40,000; the bids were $85,000, and were rejected.
  • They will schedule one more high school meeting before the end of the year.
  • The website will be updated.
 
FIRST PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the first public recognition, as there was no one from the public in attendance wishing to address the Board.
 
RESOLUTIONS
 
ADMINISTRATION
Trustee Gibbons, seconded by Trustee Nielsen, moved Administration items #1-7.
             
HIB REPORT, APRIL 2019
* RESOLUTION 1998-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education recognizes and approves the Harassment, Intimidation and Bullying report as of April 5, 2019, as summarized:                                                                                                         LPES     LPMS
                                                Incidents Reported              1              0
                                                Confirmed HIB                     0              0
BE IT FURTHER RESOLVED, that the Lincoln Park Board of Education approves the remedial and disciplinary action taken by the building principals.”
 
WATER AGREEMENT BETWEEN THE LINCOLN PARK BOE AND BOROUGH
* RESOLUTION 1999-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the Shared Service Water Agreement between itself and the Borough of Lincoln Park, attached hereto, that was approved by the Borough Council at its Regular Meeting held on March 19, 2019.”
 
SUMMER TECHNOLOGY ASSISTANT POSITION
RESOLUTION 2000-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the Summer Technology Assistant position for up to 30 hours per week for 10 weeks, not to exceed $3,600.00, effective June 24, 2019 through August 30, 2019.”
 
LPES DONATION
RESOLUTION 2001-2019 "RESOLVED that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts, with gratitude, a donation of school supplies for the Lincoln Park Elementary School from Ms. Purvi Patel, GFK Custom Research, LLC, East Hanover, NJ., with an estimated value of $600.00.”
 
HOME INSTRUCTION:  #8076514678
RESOLUTION 2002-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the provision of home instruction services for student State ID #8076514678 to be provided by LearnWell, at a rate of $50.50 per hour, for up to 10 hours per week, not to exceed $3,030.00, account #11.150.100.320.03, effective March 22, 2019 through March 29, 2019.”
 
LPMS FIELD TRIP
RESOLUTION 2003-2019 "RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following field trip at no expense to the Board of Education:
Date                       Participants                           Destination 
June, 2019            Select Students                    *Pequannock Valley Middle School,                                                                                          Pompton Plains, NJ”                                                                 (Battle of the Books)               *Additional location added for this trip
 
PROFESSIONAL DAY WORKSHOP ATTENDANCE
RESOLUTION 2004-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following professional days: WHEREAS, The Board of Education has determined that the school district travel expenditures for the stated functions are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provisions of Title 18A of the New Jersey Statutes; and WHEREAS, The Board of Education finds that a mileage reimbursement rate equal to that of the State of New Jersey Office of Management and Budget mileage reimbursement rate of $0.31 per mile is a reasonable rate; and WHEREAS, The Board of Education has determined that participation at the stated function is in compliance with the district policy on travel. THEREFORE BE IT RESOLVED, that the Board of Education hereby approves attendance of the following employees at the following professional day conferences and/or workshops:
 
Name of Attendee
Name and Date of Event
Event Cost
Estimated Mileage
K. Florit
NJASBO Administrative Assistant Program, 5/9/19
$100
39
S. Cruz
NJASBO Administrative Assistant Program, 5/9/19
$100
---
 
* for post approval
 
BE IT FURTHER RESOLVED, that the Board of Education hereby approves the costs of attendance at the stated functions, including all registration fees and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount, and that the total cost of the related travel expense will not exceed the amounts stipulated above.”
 
A roll call vote was taken for Administration.
YEA: Mr. Gibbons, Mr. Kaufman, Mr. Stager, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 5-0-0
 
PERSONNEL, FINANCE, AND USE OF FACILITIES
Trustee Kaufman, seconded by Trustee Stager, moved Personnel items #1-3, Finance items #1-3, and Use of Facilities item #1.
               
RESIGNATION, CALANDRILLO
RESOLUTION 2005-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts, with regret, the resignation due to retirement of Anna Mae Calandrillo, Basic Skills Instructor, Lincoln Park Elementary School, effective at the end of the workday on June 30, 2019.”
 
RESIGNATION, LEE
RESOLUTION 2006-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts, with regret, the resignation due to retirement of Cheryl Lee, Grade 4 Teacher, Lincoln Park Elementary School, effective at the end of the workday on June 30, 2019.”
 
MEDICAL LEAVE EXTENSION, ID #000668
RESOLUTION 2007-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Employee, ID #000668, for an extension of medical leave beginning April 1, 2019 through April 30, 2019 as sick days, with benefits, returning to work on May 1, 2019.”
 
APPROVE AN ADOPTION OF 403(b) AGREEMENT  
* RESOLUTION 2008-2019 “RESOLVED, that the Lincoln Park Board of Education approves an updated Adoption Agreement to update the 403(b) plan document, effective 4/10/19.”
 
APPROVE AN AMENDMENT TO THE CHAPEL HILL LEASE
                * RESOLUTION 2009-2019 “RESOLVED, that the Lincoln Park Board of Education                          approves an amendment to the lease between the Chapel Hill Academy/Terranova                        Group and the Lincoln Park Board of Education, as per the attached, effective 7/1/20-                    6/30/25.
               
PAYROLL AND GENERAL ACCOUNTS BILLS LIST
* RESOLUTION 2010-2019 “RESOLVED, that the Lincoln Park Board of Education approves the payment of the following payroll related expenses and the following General Account bills list as approved by the Finance Committee:”
 
 
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
3/31/2019
 $              433,173.74
STATE SHARE - FICA
3/31/2019
 $                25,215.65
BOARD SHARE
3/31/2019
 $                  5,830.58
DELTA DENTAL
4/1/2019
 $                  7,388.15
HORIZON B/C B/S
4/1/2019
 $              209,414.87
 
TOTAL
 $              681,022.99
     
FY19
 
 
BILLS LIST FUND 10
4/9/2019
 $                78,170.96
BILLS LIST FUND 20
4/9/2019
 $                  3,705.94
BILLS LIST FUND 60
4/9/2019
 $                14,223.82
 
TOTAL
 $              96,100.72
 
GRAND TOTAL
 $              777,123.71
 
 
USE OF FACILITIES
 RESOLUTION 2011-2019 “WHEREAS, the group(s)/organization(s) listed below have requested the use of facilities; and WHEREAS, these requests comply with the policies outlined under “Rental of School Facilities” incorporated into the policies of the Board of Education; THEREFORE BE IT RESOLVED, that approval is hereby given to the listed group(s)/organization(s) to rent requested facilities; and BE IT FURTHER RESOLVED, that the School Business Administrator is hereby authorized to issue permits for these requests. The Board reserves the right to schedule school activities at any time.
                                                                  
 
Group/
Organization
School
Location
Day
Date(s)
Time
Rental Fee
A
Lincoln Park Day Association
Chapel Hill
Field
Saturday (or Sunday, rain date)
9/28/19 (or 9/29/19, rain date)
9:00 a.m. – 5:00 p.m.
N/A
B
LP Triathlon Committee
LPMS
Parking Lot
Sunday
6/23/19
5 a.m. – 12:00 p.m.
N/A
C
Lakeland Hills Family YMCA
LPES
Gym, APR
Monday-Friday
Sept. 2019-June 2020
7:15 a.m. – 9:00 a.m.
3:00 p.m. – 6:00 p.m.
N/A
D
Jacksonville Chapel
LPMS
Parking Lot
Saturday
5/4/19
8:00 a.m. – 12:00 p.m.
N/A
E
LP PAL Softball
LPMS/
Chapel Hill
Fields
Saturday & Sunday
4/6-4/7/19*
8:00 a.m. – 6:00 p.m.
N/A
*for post approval
 
Mr. Gibbons thanked Ms. Calandrillo and Ms. Lee for their years of service, the entire board were in agreement.
 
A roll call vote was taken for Personnel, Finance, and Use of Facilities.
YEA: Mr. Gibbons, Mr. Kaufman, Mr. Stager, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 5-0-0
 
BOARD DISCUSSION
1) The one remaining snow day, if not used, will be used either around Memorial Day or at the end of the school year.  Discussion ensued. Boonton discussed taking the Tuesday after Memorial Day. If we line up with them, we would need to move the Board of Education meeting. Mr. Grube will contact Boonton to see what days they are off around Memorial Day.
2) A letter was received from court, regarding restitution in the case against the former business administrator. 
3) President Avena referenced the email from a parent regarding tuition payment for a student not attending Boonton.  He pointed out some inaccurate information in the email and the board discussed the topic again.   The board agreed that the send receive agreement for academy programs does not start until the 2019-20 school year and that is when tuition payments will begin.
 
SECOND PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board unanimously approved to forgo the second public recognition, as there was no one from the public in attendance wishing to address the Board.
 
 
ADJOURNMENT
Trustee Nielsen, seconded by Trustee Gibbons, moved for the Board:
 
      To adjourn the meeting at 7:25 p.m.
 
 
 
Respectfully submitted,
 
 
 
Juanita A. Petty
RSBA, SFO, Interim Business Administrator/Board Secretary      
 
 
 
 
 
 
 
 
 
 
 
Groups audience: