MARCH 12, 2019 MINUTES

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Dates: 
Wednesday, March 27, 2019 - 11:45am
LINCOLN PARK PUBLIC SCHOOLS
LINCOLN PARK, NEW JERSEY
                                                                   MINUTES
                                                           REGULAR MEETING
6:30 PM, LINCOLN PARK MIDDLE SCHOOL
MARCH 12, 2019
District Mission Statement
 
The Lincoln Park School District will provide, through its schools, an educational setting that helps children to love and master learning, to work independently as well as collaboratively, and to develop the character and values that promote a healthy society. It is the school district’s expectation that all students will achieve the New Jersey Student Learning Standards at all grade levels.
 
 
President Avena called the meeting to order at 6:37 p.m., and he led the Board in the Pledge of Allegiance to the flag. He then read the following statement into the record:
In accordance with the requirements of the Open Public Meetings Act, I wish to announce that:
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of the act, the Lincoln Park Board of Education has caused notice of this meeting to be mailed to the Daily Record and The Record and posted at the Board of Education Administrative Offices and filed with the Borough Clerk.
 
MEMBERS PRESENT:       Mr. Avena, Mr. Gibbons, Mr. Henches,
                                     Mr.  Kaufman, Ms. Nielsen, Mr. Stager,                                                         and Ms. Stoel
                                         
MEMBERS ABSENT:          None
 
ADMINISTRATION:           Mr. James Grube, Superintendent and
                                       Mrs. Juanita Petty, Interim Business                                                               Administrator and Board Secretary
 
OTHERS PRESENT:           No members of the public were present.
 
 
MINUTES
Trustee Gibbons, seconded by Trustee Henches, moved to approve the minutes of the regular meeting of the Board of Education on February 26, 2019.  The minutes were approved by a roll call vote: 7-0-0.
 
A roll call vote was taken for the Minutes.
YEA: Mr. Gibbons, Mr. Henches, Mr. Kaufman, Mr. Stager, Ms. Stoel, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 7-0-0
              
SUPERINTENDENT’S REPORT     
1) Changes to the Agenda – Finance item #2 has been updated to reflect the actual items to be completed with the Capital and Maintenance Reserve Accounts. Revised motions were distributed.
2) HIB Report - none
3) Suspension Report – Two students received one day of in-school suspension each for a physical altercation that took place the middle school.
4) The following enrollment projections for next year’s ninth grade class were given:
  • 12 MCVT Academy Students
  • 17 Pequannock Students (4 STEM & 13 Medical)
  • 5 Private School Students
  • 2 Students moving
  • 67 BHS Students
5) School calendar for 2019-2020: Mr. Grube provided an update on his discussion with administration. There is no conflict in September. Administration would like March to remain the same, since it is closer to the testing date.
6) The Middle School Climate Committee Program was held yesterday with the United Way. The LPES has had two initial meetings with the United Way, and the professional development scheduled for next Monday will center around the United Way Program.
         
BUSINESS ADMINISTRATOR’S REPORT   
1) Budget
 
 
COMMITTEE REPORTS
 
Curriculum / Personnel, Carol Nielsen
  • There will be a meeting tonight after the Board of Education Meeting.
 
MCSBA, Robert Stager
  • No meeting, no report.
 
Finance / Facilities, Frank Avena
  • The committee met tonight.
        1) The insurance company will be contacted regarding the stolen truck, and                                 administration will be looking to replace it.
        2) The Accounts Payable position recommendation and salary were discussed.
        3) Chapel Hill:
                        A. Direct Install program cost - $12,000.
                        B. The legal review is being finished for the lease renewal.
                        C. The fire escape can be repaired for $25,000. A resolution will be done to                                    memorialize that Chapel Hill will contract for the repair.
        4) Budget: Mrs. Petty provided an overview of the tentative budget. Discussion ensued.
 
Negotiations, Jack Gibbons
  • No meeting, no report.
 
Lincoln Park / Pequannock Shared Services, Frank Avena
  • No meeting, no report.
 
Policy / Public Relations, Todd Henches
  • No meeting, no report.
 
MCESC, Todd Henches
  • There is a meeting tomorrow night.
 
NJSBA, Joshua Kaufman
  • No meeting, no report.
 
Boonton High School Representative / High School, Rob Stager
  • STEM Program: staff is not in place to develop the program.
  • Budget:
It was stated that only four students are attending the Pequannock STEM Academy. Projected enrollment to Boonton High School next year is only a few students less than this year’s enrollment.
Tuition adjustment is not included yet.
There will be a special meeting next week to adopt the budget.
  • Personnel issues.
 
FIRST PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the first public recognition, as there was no one from the public in attendance wishing to address the Board.
 
 
RESOLUTIONS
 
ADMINISTRATION
Trustee Nielsen, seconded by Trustee Stager, moved Administration items #1-6.
 
HIB REPORT, MARCH 2019
RESOLUTION 1956-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education recognizes and approves the Harassment, Intimidation and Bullying report as of March 8, 2019, as summarized:                                                                                                      LPES       LPMS
                                                Incidents Reported              0              0
                                                Confirmed HIB                     0              0
BE IT FURTHER RESOLVED, that the Lincoln Park Board of Education approves the remedial and disciplinary action taken by the building principals.”
 
SCHOOL CALENDAR, 2019-2020
* RESOLUTION 1957-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the Lincoln Park Public Schools calendar for the 2019-2020 school year.”
 
LPMS FIELD TRIPS
RESOLUTION 1958-2019 "RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following field trips at no expense to the Board of Education:
Date                       Participants                           Destination 
May, 2019             Grade 7                                 Museum of Natural History, New York City,                                                                             NY
June, 2019            Select Students                       North Boulevard School, Pompton Plains,                             (Battle of the Books)                   NJ”
 
 
HOME INSTRUCTION:  2018-2019, #8076514678
RESOLUTION 1959-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the provision of home instruction services for student State ID #8076514678 to be provided by PESI, at a rate of $33.00 per hour, for up to 5 hours per week, account #11.000.219.320.03, effective January 24, 2019 through February 15, 2019.”
 
PARTICIPATION IN ‘TAKE OUR DAUGHTERS AND SONS TO WORK DAY’
RESOLUTION 1960-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves participation in “Take Our Daughters and Sons To Work Day” on April 25, 2019, as recommended by the New Jersey Department of Education.”
 
PROFESSIONAL DAY WORKSHOP ATTENDANCE
RESOLUTION 1961-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following professional days: WHEREAS, The Board of Education has determined that the school district travel expenditures for the stated functions are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provisions of Title 18A of the New Jersey Statutes; and WHEREAS, The Board of Education finds that a mileage reimbursement rate equal to that of the State of New Jersey Office of Management and Budget mileage reimbursement rate of $0.31 per mile is a reasonable rate; and WHEREAS, The Board of Education has determined that participation at the stated function is in compliance with the district policy on travel. THEREFORE BE IT RESOLVED, that the Board of Education hereby approves attendance of the following employees at the following professional day conferences and/or workshops:
 
Name of Attendee
Name and Date of Event
Event Cost
Estimated Mileage
W. Medina One World Observatory Open House, 3/20/19
---
$22 (travel)
M. Meyer One World Observatory Open House, 3/20/19
---
$22 (travel)
C. Bonsiewich NJAMLE Conference, 3/15/19
$99
---
D. Zodda NJAMLE Conference, 3/15/19
$99
---
* for post approval
 
BE IT FURTHER RESOLVED, that the Board of Education hereby approves the costs of attendance at the stated functions, including all registration fees and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount, and that the total cost of the related travel expense will not exceed the amounts stipulated above.”
 
A roll call vote was taken for Administration.
YEA: Mr. Gibbons, Mr. Henches, Mr. Kaufman, Mr. Stager, Ms. Stoel, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 7-0-0
 
PERSONNEL
Trustee Gibbons, seconded by Trustee Nielsen, moved Personnel items #1-4.
 
PART-TIME CUSTODIAN, ROMAN
RESOLUTION 1962-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Luisa Roman, Part-Time Custodian, at a prorated salary of $27,924 (62.5% of Step 1), without benefits, for up to 25 hours per week, account #11.000.262.100.06, effective March 20, 2019 through June 30, 2019.
BE IT FURTHER RESOLVED, that Ms. Roman must acquire a Black Seal boiler license within the first two years of employment.”
 
BASEBALL COACH, D’AVANZO
RESOLUTION 1963-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Christopher D’Avanzo, Baseball Coach, at a salary of $3,383.00, effective on or about March 13, 2019 through June 30, 2019.”
 
STUDENT SHADOW, AHMED
RESOLUTION 1964-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves Taghreed Ahmed, Student Shadow, Lincoln Park Middle School, for up to 25 hours per week, at a rate of $14.00 per hour, no benefits, not to exceed $12,810.00 per annum, account #11.000.217.100.03, effective March 11, 2019 through June 30, 2019.”
 
STUDENT SHADOW, DIFALCO
RESOLUTION 1965-2019 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Cheryl DiFalco, Student Shadow, Lincoln Park Elementary School, for up to 25 hours per week, at a rate of $14.00 per hour, no benefits, not to exceed $12,810.00 per annum, account #11.000.217.100.03, effective March 18, 2019 through June 30, 2019.”
 
Discussion: Mr. Gibbons congratulated the new basketball coach.
 
A roll call vote was taken for Personnel.
YEA: Mr. Gibbons, Mr. Henches, Mr. Kaufman, Mr. Stager, Ms. Stoel, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 7-0-0
 
FINANCE
Trustee Stager, seconded by Trustee Kaufman, moved Finance items #1-11; including #2 as revised.
 
SCHOOL DISTRICT TRAVEL MAXIMUM, 2019-2020
RESOLUTION 1966-2019 “WHEREAS, school district policy and N.J.A.C. 6A:23a-7.1 et seq. provides that the Board of Education shall establish in the annual school budget a maximum expenditure amount that may be allotted for such travel and expense reimbursement for the 2019-2020 school year; and WHEREAS,  maximum expenditure amount allotted for travel and expense reimbursement for the 2018-2019 school year was $20,000.00; and WHEREAS, travel and expense reimbursement has reached a total amount of $13,139.00 as of March 8, 2019, NOW, THEREFORE, BE IT RESOLVED, that the Lincoln Park School District Board of Education, in the County of Morris, New Jersey hereby establishes the school district travel maximum for the 2019-2020 school year at the sum of $27,852.00; and BE IT FURTHER RESOLVED, that the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.”
 
ADOPT TENTATIVE SCHOOL BUDGET, 2019-2020
RESOLUTION 1967-2019 “BE IT RESOLVED, that the Lincoln Park Board of Education approves the 2019-2020 tentative school district budget for submission as follows:
 
                General Fund                                                       $  22,606,832
                Restricted Special Revenue                                  $       338,164
                Debt Service                                                         $       192,672
                Total Budget                                                         $  23,137,668
 
AND, BE IT RESOLVED that the Lincoln Park Board of Education includes in the tentative budget the adjustment for banked cap in the amount of $100,960.00 as, in accordance with N.J.A.C. 6A:23A-10.3(b), the district has fully exhausted all eligible statutory spending authority; with such adjustment to be used to support additional costs for students placed out of district at public and/or private schools, as well as additional staff to meet special education needs and curriculum standards, which costs the Lincoln Park Board of Education affirms will be completed by the end of the 2019-2020 budget year and acknowledges that they cannot be deferred or incrementally completed over a longer period of time; and
 
BE IT RESOLVED that the Lincoln Park Board of Education includes in the tentative budget a withdrawal from the Maintenance Reserve Account in the amount of $72,000.00, which funds will be used to support required maintenance and/or repairs to roof top units, univents, boilers, floor tiles, sprinkler systems and air conditioning systems, as well as for upgrades to security cameras and the security swipe card system, security fencing around entrances to cafeterias and refinishing of the middle school gymnasium floor; and further
 
BE IT RESOLVED that the Lincoln Park Board of Education includes in the tentative budget a withdrawal from the Capital Reserve Account in the amount of $83,100.00, which funds will be used to support the replacement of floors in the middle school music room, mini lab and STEM lab, the installation of a new boiler in the middle school, the removal of asbestos and installation of a new tile floors in two classrooms at the elementary school and the replacement of the air conditioning unit in the elementary school art room; and further
 
AND, BE IT FURTHER RESOLVED that the following General Fund and Debt Service tax levies be approved to support the 2019–2020 budget:
 
                General Fund:                      $19,834,924
                Debt Service Fund:               $     130,214
 
BOARD SECRETARY’S REPORTS – FUND 60 CAFETERIA REPORTS, JULY-SEPTEMBER
* RESOLUTION 1968-2019 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the July-September, 2018 Board Secretary’s Reports for Fund 60, Cafeteria Account.”
 
REVISED BOARD SECRETARY’S REPORTS – FUND 60 CAFETERIA REPORTS, OCTOBER-         DECEMBER, 2018
* RESOLUTION 1969-2019 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the October-December, 2018 revised Board Secretary’s Reports for Fund 60, Cafeteria Account.”
 
TREASURER’S REPORTS – FUND 60 CAFETERIA REPORTS, JULY-SEPTEMBER
* RESOLUTION 1970-2019 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the July-September, 2018 Treasurer’s Reports for Fund 60, Cafeteria Account.”
 
REVISED TREASURER’S REPORTS, - FUND 60 CAFETERIA REPORTS, OCTOBER-DECEMBER,                2018
* RESOLUTION 1971-2019 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the revised Treasurer’s Reports for October-December, 2018.”
 
BOARD SECRETARY’S REPORT, JANUARY, 2019
* RESOLUTION 1972-2019 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the January, 2019 Board Secretary’s Report.”
 
TREASURER’S REPORT, JANUARY, 2019
* RESOLUTION 1973-2019 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes   to the minutes of this meeting the Treasurer’s Report for January, 2019.”
 
CERTIFICATION, JANUARY, 2019
* RESOLUTION 1974-2019 “Pursuant to N.J.A.C. 6:20-2A 10(e), the Board Secretary does certify that the Board Secretary’s Report for January, 2019 does not reflect over-expenditures in any account based on the appropriation balances reflected in the report and on the advice of district officials.”
 
             _______________________________
             Board Secretary
 
MONTHLY TRANSFER REPORT, JANUARY, 2019
* RESOLUTION 1975-2019 “RESOLVED, that the Lincoln Park Board of Education approves and affixes to the minutes of this meeting the monthly transfer report for January, 2019 in compliance with N.J.A.C. 6A:23A-13.3(e).”
 
PAYROLL AND GENERAL ACCOUNTS BILLS LIST
* RESOLUTION 1976-2019 “RESOLVED, that the Lincoln Park Board of Education approves the payment of the following payroll related expenses and the following General Account bills list as approved by the Finance Committee:”
 
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
2/28/2019
 $              434,583.80
STATE SHARE - FICA
2/28/2019
 $                25,283.27
BOARD SHARE
2/28/2019
 $                  5,881.56
DELTA DENTAL
3/1/2019
 $                  6,921.53
HORIZON B/C B/S
3/1/2019
 $              203,183.61
 
TOTAL
 $              675,853.77
 
 
   
FY19    
BILLS LIST FUND 10
3/12/2019
 $                64,464.46
BILLS LIST FUND 20
3/12/2019
 $                  3,479.98
BILLS LIST FUND 60
3/12/2019
 $               11,457.74
 
TOTAL
 $                79,402.18
 
GRAND TOTAL
 $             755,255.95
 
A roll call vote was taken for Finance, including #2 as revised.
YEA: Mr. Gibbons, Mr. Henches, Mr. Kaufman, Ms. Stoel, Mr. Stager, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 7-0-0
 
FACILITIES
Trustee Stager, seconded by Trustee Stoel, moved Facilities item #1-1.
 
USE OF FACILITIES
 RESOLUTION 1977-2019 “WHEREAS, the group(s)/organization(s) listed below have requested the use of facilities; and WHEREAS, these requests comply with the policies outlined under “Rental of School Facilities” incorporated into the policies of the Board of Education; THEREFORE BE IT RESOLVED, that approval is hereby given to the listed group(s)/organization(s) to rent requested facilities; and BE IT FURTHER RESOLVED, that the School Business Administrator is hereby authorized to issue permits for these requests. The Board reserves the right to schedule school activities at any time.
                                                                  
 
Group/
Organization
School Location Day Date(s) Time Rental Fee
A
LP Girl Scouts
LPES
Library
Tuesday
4/2/19
6:00-7:00 p.m.
N/A
 
A roll call vote was taken for Facilities.
YEA: Mr. Gibbons, Mr. Henches, Mr. Kaufman, Ms. Stoel, Mr. Stager, Ms. Nielsen, Mr. Avena
NAY: None
ABSTAINED: None
The motion carried: 7-0-0
 
BOARD DISCUSSION
There was none.
 
EXECUTIVE SESSION
There was none.
 
SECOND PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board unanimously approved to forgo the second public recognition, as there was no one from the public in attendance wishing to address the Board.
 
ADJOURNMENT
Trustee Kaufman, seconded by Trustee Stager, moved for the Board:
 
      To adjourn the meeting at 7:22 p.m.
 
 
 
Respectfully submitted,
 
 
 
Juanita A. Petty,
RSBA, SFO, Interim Business Administrator/Board Secretary      
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