DECEMBER 18, 2018 MINUTES

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Dates: 
Tuesday, January 15, 2019 - 1:15pm
LINCOLN PARK, NEW JERSEY
MINUTES
REGULAR MEETING
6:30 PM, LINCOLN PARK MIDDLE SCHOOL
DECEMBER 18, 2018
 
District Mission Statement
The Lincoln Park School District will provide, through its schools, an educational setting that helps children to love and master learning, to work independently as well as collaboratively, and to develop the character and values that promote a healthy society. It is the school district’s expectation that all students will achieve the New Jersey Student Learning Standards at all grade levels.
 
President Gibbons called the meeting to order at 6:32 p.m., and he led the Board in the Pledge of Allegiance to the flag. He then read the following statement into the record:
In accordance with the requirements of the Open Public Meetings Act, I wish to announce that:
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of the act, the Lincoln Park Board of Education has caused notice of this meeting to be mailed to the Daily Record and The Record and posted at the Board of Education Administrative Offices and filed with the Borough Clerk.
MEMBERS PRESENT:       Mr. Gibbons, Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager
MEMBERS ABSENT:          Mr. Avena, Ms. Stoel
 
ADMINISTRATION:           Mr. James Grube, Superintendent, Mrs.                                                             Juanita A. Petty, Interim Business                                                                  Administrator/Board Secretary
                                                
OTHERS PRESENT:             None
 

EXECUTIVE SESSION

Trustee Henches, seconded by Trustee Nielsen, moved to enter into executive session at 6:34 p
WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975, permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, the board is of the opinion that such circumstances presently exist.
 
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Borough of Lincoln Park, in the County of Morris, State of New Jersey, as follows:
 
   A.  The public shall be excluded from discussion of hereinafter-specified subject matter(s)
 
   B.  The general nature of the subject matter to be discussed is as follows:
                                                               1.______Personnel/Legal______________
 
   C.  It is anticipated at this time that the above stated subject matter will be made public immediately following executive session or as the need for confidentiality no longer exists.
 
Voice vote – all yes.
 
 
RENCONVENE
Trustee Nielsen, seconded by Trustee Stager, moved to return from Executive Session at 7:12 p.m. 
Voice vote – all yes.
 
 
MINUTES
Trustee Nielsen, seconded by Trustee Stager, moved to approve the minutes of the regular meeting and executive session of the Board of Education on November 27, 2018.  The minutes were approved by a roll call vote: 4-0-1.
 
A roll call vote was taken for Minutes.
YEA: Mr. Henches, Ms. Nielsen, Mr. Stager, Mr. Gibbons
NAY: None
ABSTAINED: Mr. Runfeldt
The motion carried: 4-0-1
 
 
SUPERINTENDENT’S REPORT     
Changes to the agenda
  • Finance resolution #2, replace for the 2019-2020 school year to: effective 2/1/19 – 6/30/20.
  • Finance resolution #3, replace for the 2019-2020 school year to: effective 2/1/19 – 1/31/20.
  • HIB Reports
One incident was reported and was found not to meet the standard of HIB. It was found to be conflict and appropriate discipline was administered.
  • Suspensions Report
Two students at the LPMS were given in-school suspensions for a physical altercation.
  • Enrollment Report
The November enrollment report is in the board folder.
  • Choral Concerts
The two LPMS Winter concerts were a success and were well attended.The students performed very well under the direction of Mrs. Holly and Ms. Hamada.
 
The LPES Winter Concert will be held tomorrow at the LPES.
9:30 AM 1st & 4th Grades
1:30 PM 2nd & 3rd Grades
 
  • The Holiday Break begins this Friday, June 21st. Both schools will run an early dismissal schedule on Friday and both schools will re-open on Wednesday, January 2nd.
The Board of Education office will be open on Thursday, December 27th and Friday, December 28th.
 
  • Mr. Grube thanked Mr. Runfeldt for his service to the board.
 
 
BUSINESS ADMINISTRATOR’S REPORT
  • Drills as noted:
 
Elementary School Drills 
  • Bus Drill: 11/21/18
  • Fire Drill: 11/26/18
  • Evacuation Drill: 11/27/18
 
Middle School Drills 
  • Fire Drill: 11/1/18
  • Lockdown Drill: 11/27/18
 
  • Mrs. Petty distributed proposed Board meeting dates for 2019 for Board review before they are presented on the January 8th agenda for approval.
 
  • Mrs. Petty advised the Board of current issues with only one of the front boilers at the Middle School working.  She and Mr. Grube are recommending that the Board withdraw additional funds from the Maintenance Reserve Account at the January 8th meeting in order to address the repair of this boiler and potential other repairs that may occur since we are only in the beginning stages of the winter months.  In addition, it was noted that the replacement of boilers will need to be scheduled over the next few years, but that a recommendation may be forthcoming to also withdraw funds from the Capital Reserve Account to replace at least one boiler this school year.
 
COMMITTEE REPORTS
 
Curriculum / Personnel, Carol Nielsen
  • There was a meeting tonight. At the meeting the personnel items that will be discussed in executive session, were presented.
  • Business Administrator Resumes were discussed.
 
MCSBA, Robert Stager
  • No meeting, no report.
 
 
Finance / Facilities, Frank Avena
  • No meeting, no report.
 
Negotiations, Jack Gibbons
  • No meeting, no report.
 
 
Lincoln Park / Pequannock Shared Services, Frank Avena
  • Students attended the Pequannock open house.
  • Nothing new since the last discussion.
  • Discussion ensued on status of potential send/receive agreement.
 
Policy / Public Relations, Todd Henches
  • No meeting, no report.
 
MCESC, Todd Henches
  • There was a meeting last Wednesday, but Todd could not attend.
 
NJSBA, Michael Runfeldt
  • No meeting, no report.
 
Boonton High School Representative / High School, Jack Gibbons
  • Boonton has had numerous HIB cases.
  • This was Jack’s last meeting at Boonton as the LP representative.
 
FIRST PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, at 7:40 p.m., the Board approved to forgo the first public recognition, as there was no one from the public in attendance wishing to address the Board.
 
RESOLUTIONS
Trustee Stager seconded by Trustee Nielsen, moved Administration items #1-10.
 
ADMINISTRATION
Trustee Gibbons noted the donation and thanked the group.  Trustee Stager asked when the SGP scores would be available and Mr. Grube responded that they were received.  He will share them shortly.
 
HEALTH AND SAFETY EVALUATION STATEMENT OF ASSURANCE
RESOLUTION 1841-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the submission of the Health and Safety Evaluation of School Buildings Checklist Statement of Assurance for the 2018-2019 school year.”
 
HIB REPORT, DECEMBER 2018
* RESOLUTION 1842-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education recognizes and approves the Harassment, Intimidation and Bullying report as of December 14, 2018, as summarized:                                                                                              LPES     LPMS
                                                Incidents Reported              1              0
                                                Confirmed HIB                     0              0
BE IT FURTHER RESOLVED, that the Lincoln Park Board of Education approves the remedial and disciplinary action taken by the building principals.”
 
 
EVALUATION MODEL FOR DISTRICT-LEVEL ADMINISTRATORS
RESOLUTION 1843-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the New Jersey Principal Evaluation for Professional Learning Observation Instrument for district directors and supervisors of instructional staff for 2018-2019.
BE IT FURTHER RESOLVED, that the evaluations will be scored as indicated by the ratings below:
                                                Administrator without SGP
Breakdown of                       85%  Teacher Practice
Total Score                           15%  SGO Average”
 
PRESCHOOL PROGRAM AIDE
RESOLUTION 1844-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the establishment of a Student Shadow position, for up to 25 hours per week, for the Preschool Program, effective December 19, 2018 through June 30, 2019.”
 
OUT OF DISTRICT PLACEMENT: 2018-2019, #8409507387
RESOLUTION 1845-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the placement of student State ID #8409507387 – Lincoln Park, to attend Montgomery Academy for 139 days, at a rate of $338.57 per day, not to exceed $47,061.23, account #11.000.100.566.00, effective November  5, 2018 through June  20, 2019. 
BE IT FURTHER RESOLVED, that the Board President and the School Business Administrator are authorized to execute the agreement/contract on behalf of the Board of Education.”
 
HOME INSTRUCTION: 2018-2019, #4029605328
RESOLUTION 1846-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the provision of home instruction services for student State ID #4029605328 – Lincoln Park, to be provided by St. Clare’s, at a rate of $55.00 per hour, for up to 5 hours per week, account #11.150.100.320.03, effective November 19, 2018, per the Boonton Child Study Team and the Boonton Board agenda dated December 3, 2018.”
 
HOME INSTRUCTION:  2018, #1250862233
RESOLUTION 1847-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the provision of home instruction services by Lindsay Hessenius, for student State ID #1250862233, at a rate of $33.00 per hour, for up to 2 hours per day, not to exceed $9,570.00, account #11.150.100.101.03, effective December 3, 2018 through June 21, 2019.”
 
DONATION, LIFETOUCH
RESOLUTION 1848-2018 "RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts, with gratitude, the following check for the Lincoln Park Elementary School:
Check #, Date                      Received From:                   Amount:
3284013, 11/12/18              Lifetouch                               $2,028.50”
 
ISSUING OFFICER FOR WORKING PAPERS
                RESOLUTION 1849-2018 “RESOLVED, that the Lincoln Park Board of Education                                  appoints the Bookkeeper as the Issuing Officer for Working Papers for the district, with                       the Assistant to the Business Administrator and Assistant to the Superintendent as                         Alternate Officers, for the 2018-2019 school year.”
 
PROFESSIONAL DAY WORKSHOP ATTENDANCE
RESOLUTION 1850-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following professional days: WHEREAS, The Board of Education has determined that the school district travel expenditures for the stated functions are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provisions of Title 18A of the New Jersey Statutes; and WHEREAS, The Board of Education finds that a mileage reimbursement rate equal to that of the State of New Jersey Office of Management and Budget mileage reimbursement rate of $0.31 per mile is a reasonable rate; and WHEREAS, The Board of Education has determined that participation at the stated function is in compliance with the district policy on travel. THEREFORE BE IT RESOLVED, that the Board of Education hereby approves attendance of the following employees at the following professional day conferences and/or workshops:
 
Name of Attendee
Name and Date of Event
Event Cost
Estimated Mileage
S. Probst
Powerful Early Intervention Strategies…, 2/6/19
$269
---
J. Heftler
Restorative Discipline seminar, 1/25/19
$239
---
L. Reilly
Powerful Early Intervention Strategies…, 2/6/19
$269
---
 
* for post approval
 
BE IT FURTHER RESOLVED, that the Board of Education hereby approves the costs of attendance at the stated functions, including all registration fees and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount, and that the total cost of the related travel expense will not exceed the amounts stipulated above.”
 
A roll call vote was taken for Administration.
YEA: Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Mr. Gibbons
NAY: None
ABSTAINED: None
The motion carried: 5-0-0
 
POLICY
Trustee Stager, seconded by Trustee Nielsen, moved Policy items #1-1.
 
POLICIES, SECOND READING AND ADOPTION
                * RESOLUTION 1851-2018 “WHEREAS, the Policy Committee reviewed the following                         via an update provided  to them on November 20, 2018.
                    BE IT RESOLVED, that upon the recommendation of the Superintendent, the Lincoln                      Park Board of Education approves the following for second reading and adoption:
 
 
Policy/Reg. No.
Title
Status
A
Policy 4111.2/4211.2
Domestic Violence
New
B
Policy 4131/4131.1
Staff Development; Inservice Education/Visitations/Conferences
Revised
C
Policy 5145.7
Gender Identity and Expression
Revised
 
 
A roll call vote was taken for Policy.
YEA: Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Mr. Gibbons
NAY: None
ABSTAINED: None
The motion carried: 5-0-0
 
PERSONNEL
Trustee Nielsen, seconded by Trustee Stager, moved Personnel items #1-10.
 
LONGEVITY STIPEND, HANLY
RESOLUTION 1852-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Jennifer Hanly for a longevity stipend of $1,000.00 for completing 15 years of service, effective January 1, 2019.”
 
RESIGNATION, JUDGE
RESOLUTION 1853-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts the resignation of Kerry Judge, Student Shadow, Lincoln Park Middle School, effective November 30, 2018.”
 
STUDENT SHADOW, TEMPLORA
RESOLUTION 1854-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Noemi Templora, Student Shadow, Lincoln Park Middle School, for up to 25 hours per week, at a rate of $14.00 per hour, no benefits, not to exceed $12,810.00 per annum, account #11.000.217.100.03, effective on or about January 2, 2019 through June 30, 2019.”
 
ADMINISTRATIVE LEAVE, EMPLOYEE #001552
RESOLUTION 1855-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Employee, ID #001552, for administrative leave, paid with benefits, effective December 6, 2018.”
 
MEDICAL LEAVE, ID #001088
RESOLUTION 1856-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Employee, ID #001088, for medical leave beginning December 12, 2018 through December 31, 2018 as sick days.”
 
GRADE 1 TEACHER LEAVE REPLACEMENT, BOCKHORN
RESOLUTION 1857-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Merissa Bockhorn, Grade 1 Teacher, Leave Replacement, at a prorated salary of $54,260 (Step 1, BA), without benefits, account #11.120.100.101.06, effective on or about January 2, 2019 through June 30, 2019.
BE IT FURTHER RESOLVED, that all leave replacement positions within the Lincoln Park School District are not eligible for tenure accrual.”
 
 MATERNITY LEAVE EXTENSION, EMPLOYEE #001179
RESOLUTION 1858-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Employee, ID #001179, for a maternity leave extension beginning January 31, 2019 through February 12, 2019 under the Family Medical Leave Act, unpaid with benefits, returning to work, February 13, 2019.”
 
ART TEACHER LEAVE REPLACEMENT, DOCKENDORF
RESOLUTION 1859-2018 “RESOLVED, that upon the recommendation of the Superintendent, the  Lincoln Park Board of Education approves Jennifer Dockendorf, Art Teacher, Leave Replacement, at a prorated salary of $54,260 (Step 1, BA), without benefits as per the LPEA Agreement, account #11.130.100.101.07, effective            January 31, 2019 through February 12, 2019.
BE IT FURTHER RESOLVED, that all leave replacement positions within the Lincoln Park School District are not eligible for tenure accrual.”
 
CUSTODIAN, SEPULVEDA
RESOLUTION 1860-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Ruben Sepulveda, Custodian, at a prorated salary of $44,678 (Step 1), with benefits as per the LPEA Agreement, account #11.000.262.100.06, effective on or about January 2, 2019 through June 30, 2019.
BE IT FURTHER RESOLVED, that Mr. Sepulveda must acquire his Black Seal License within the first two years of employment.”
 
SUBSTITUTES, 2018-2019
RESOLUTION 1861-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following substitutes at the approved substitute rates of pay, as called, effective December 19, 2018 through June 30, 2019:           
                                A. Alexandra Cicero, Teacher
                                B. Stephanie Hansen, Nurse”
 
 
A roll call vote was taken for Personnel.
YEA: Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Mr. Gibbons
NAY: None
ABSTAINED: None
The motion carried: 5-0-0
 
FINANCE & FACILITIES
Trustee Stager, seconded by Trustee Henches, moved Finance items #1-9, and Use of Facilities item #1-1.
 
Regarding Finance item #3, Trustee Stager asked for clarification if the RFP was for the coverage itself or the broker services.  Mrs. Petty clarified it was for the coverage.  Discussion ensued on whether to solicit proposals for insurance broker since the District has not done so in quite some time.  It was suggested to solicit in the spring.
 
AUTHORIZATION TO VOID STALE CHECKS
RESOLUTION 1862-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education authorizes the Business Administrator and Treasurer to void the following stale check:
 
Check 1229 dated 4/9/18:                   Athletics Account:                  $55.00
Check 1232 dated 4/18/18:                 Athletics Account:                  $82.50
Check 17766 dated 2/15/18:               Payroll Account:                    $73.02
 
And further, that the Business Administrator be instructed to prepare a replacement check to be forwarded to the employee and/or vendor.”
 
AUTHORIZATION TO SOLICIT PROPOSALS FOR SUBSTITUTE SERVICES
 RESOLUTION 1863-2018 “RESOLVED, that the Lincoln Park Board of Education hereby approves the 
 Business Administrator to solicit proposals for Substitute Services for the 2019-2020 school year.
 
AUTHORIZATION TO SOLICIT PROPOSALS FOR MEDICAL AND PRESCRIPTION BENEFITS
 RESOLUTION 1864-2018 “RESOLVED, that the Lincoln Park Board of Education hereby approves the  
 Business Administrator to solicit proposals for Medical and Prescription Benefits services for the  
 2019-2020 school year.
 
REVISED COMPREHENSIVE MAINTENANCE PLAN AND M-1 ANNUAL MAINTENANCE REPORT
                *RESOLUTION 1865-2018 “RESOLVED, that upon the recommendation of the                                   Superintendent, the Lincoln Park Board of Education approves the revised                                          Comprehensive Maintenance Plan and the Annual Maintenance Report (M-1) for                            submission to the Morris County Department of Education.”
 
SECRETARY’S REPORT, OCTOBER, 2018
* RESOLUTION 1866-2018 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the October, 2018 Board Secretary’s Report.”
 
TREASURER’S REPORT, OCTOBER, 2018
* RESOLUTION 1867-2018 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes   to the minutes of this meeting the Treasurer’s Report for October, 2018.”
 
CERTIFICATION, OCTOBER, 2018
* RESOLUTION 1868-2018 “Pursuant to N.J.A.C. 6:20-2A 10(e), the Board Secretary does certify that the Board Secretary’s Report for October, 2018 does not reflect over-expenditures in any account based on the appropriation balances reflected in the report and on the advice of district officials.”
 
 
              _______________________________
              Board Secretary
 
 
MONTHLY TRANSFER REPORT, OCTOBER, 2018
* RESOLUTION 1869-2018 “RESOLVED, that the Lincoln Park Board of Education approves and affixes to the minutes of this meeting the monthly transfer report for October, 2018 in compliance with N.J.A.C. 6A:23A-13.3(e).”
 
 
PAYROLL AND GENERAL ACCOUNTS BILLS LIST
* RESOLUTION 1870-2018 “RESOLVED, that the Lincoln Park Board of Education approves the payment of the following payroll related expenses and the following General Account bills list as approved by the Finance Committee:”         
 
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
11/30/2018
 $         438,376.68
STATE SHARE - FICA
11/30/2018
 $          24,781.62
BOARD SHARE
11/30/2018
 $             6,254.15
DELTA DENTAL
12/1/2018
 $             7,388.15
HORIZON B/C B/S
12/1/2018
 $         196,796.63
 
TOTAL
 $         673,597.23
 
   
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
12/15/2018
 $         433,228.49
STATE SHARE - FICA
12/15/2018
 $           24,701.78
BOARD SHARE
12/15/2018
 $             5,863.46
 
TOTAL
 $         463,793.73
 
 
   
FY19
 
 
BILLS LIST FUND 10
12/18/2018
 $         758,765.25
BILLS LIST FUND 20
12/18/2018
 $             9,685.00
BILLS LIST FUND 60
12/18/2018
 $           13,010.83
 
TOTAL
 $     781,461.08
 
GRAND TOTAL
$       1,160,331.06
 
 
USE OF FACILITIES
 RESOLUTION 1871-2018 “WHEREAS, the group(s)/organization(s) listed below have requested the use of facilities; and WHEREAS, these requests comply with the policies outlined under “Rental of School Facilities” incorporated into the policies of the Board of Education; THEREFORE BE IT RESOLVED, that approval is hereby given to the listed group(s)/organization(s) to rent requested facilities; and BE IT FURTHER RESOLVED, that the School Business Administrator is hereby authorized to issue permits for these requests. The Board reserves the right to schedule school activities at any time.
                                                                  
 
 
Group/
Organization
School
Location
Day
Date(s)
Time
Rental Fee
A
Howling Woods Farm (Lincoln Park Public Library)
Middle School
APR
Thursday
1/24/19
7:00 p.m.-9:00 p.m.
N/A
 
A roll call vote was taken for Finance and Use of Facilities.
YEA: Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Mr. Gibbons
NAY: None
ABSTAINED: None
The motion carried: 5-0-0
 
BOARD DISCUSSION
1) As this was his last meeting, Trustee Runfeldt commended the Board and Administration.
2) Trustee Henches asked for an update on the United Way program.  Mr. Grube indicated he just received the United Way contract today. It will be a partial year this year, and then a full year next year.  More information will be forthcoming.
 
SECOND PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, at 7:53 p.m., the Board unanimously approved to forgo the second public recognition, as there was no one from the public in attendance wishing to address the Board.
 
EXECUTIVE SESSION
There was no Executive Session.
 
ADJOURNMENT
Trustee Stager, seconded by Trustee Nielsen, moved for the Board:
 
      To adjourn the meeting at 7:54 p.m.
 
 
 
Respectfully submitted,
 
 
 
Juanita Petty
RSBA, SFO, Interim Business Administrator/Board Secretary      
 
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