JULY 17, 2018 MINUTES

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Dates: 
Tuesday, October 16, 2018 - 3:30pm
LINCOLN PARK PUBLIC SCHOOLS
LINCOLN PARK, NEW JERSEY
MINUTES
REGULAR MEETING
6:30 PM, LINCOLN PARK MIDDLE SCHOOL
JULY 17, 2018
 
District Mission Statement
The Lincoln Park School District will provide, through its schools, an educational setting that helps children to love and master learning, to work independently as well as collaboratively, and to develop the character and values that promote a healthy society. It is the school district’s expectation that all students will achieve the New Jersey Student Learning Standards at all grade levels.
 
President Gibbons called the meeting to order at 6:38 p.m., and he led the Board in the Pledge of Allegiance to the flag. He then read the following statement into the record:
In accordance with the requirements of the Open Public Meetings Act, I wish to announce that:
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of the act, the Lincoln Park Board of Education has caused notice of this meeting to be mailed to the Daily Record and The Record and posted at the Board of Education Administrative Offices and filed with the Borough Clerk.
MEMBERS PRESENT:          Mr. Avena, Mr. Gibbons, Mr. Henches,                                                          Ms. Nielsen, Mr. Runfeldt,
                                        Mr. Stager, Mrs. Stoel
 
 MEMBERS ABSENT:              None
 
 ADMINISTRATION:              Mr. James Grube, Superintendent
                                           Mrs. Juanita Petty, Business                                                                         Administrator / Board Secretary
 
 OTHERS PRESENT:              None
 
 
MINUTES
Trustee Nielsen, seconded by Trustee Henches, moved to approve the minutes of the regular meeting and executive session of the Board of Education on June 26, 2018. 
The minutes were approved by a roll call vote:  6-0-1.
 
SUPERINTENDENT’S REPORT     
  1. Changes to the agenda
  • Finance – State Aid – brief discussion ensued.
  1. June Enrollment Report
  2. 18-19 school year preparations
  3. Summer programs ended
  4. ESY/enrichment ongoing
  5. Roof project progressing – beginning 7/30 all Central Office/MS Staff will work at Elementary School
  6. Leadership Summit tomorrow in Pequannock
  7. August 24th goal setting
 
BUSINESS ADMINISTRATOR’S REPORT
  1. Drills
  • Elementary:                       June 4, 2018 -  Fire Drill
June 14, 2018 – Evacuation Drill
 
  • Middle:                               June 8, 2018 – Fire Drill
June 14, 2018 – Evacuation Drill
  1. Roof change order – Mrs. Petty explained the reason for the change order request, noting that all members had been provided with this information via email by Superintendent Grube.
  2. State Aid – Finance #6 Addenda – Mrs. Petty reviewed the reduction in the State and the recommendation to increase the amount of the withdrawal from Maintenance Reserve in order to fund some required maintenance projects in the current budget through Maintenance Reserve and thereby reduce maintenance expenditures.  Discussion ensued.
 
 
COMMITTEE REPORTS
 
Curriculum / Personnel, Carol Nielsen
  • No meeting, no report.
 
MCSBA, Robert Stager
  • No meeting, no report.
 
Finance / Facilities, Frank Avena
  • No meeting, no report.
 
Negotiations, Jack Gibbons
  • No meeting, no report.
 
Lincoln Park / Pequannock Shared Services, Frank Avena
  • No meeting, no report.
 
Policy / Public Relations, Todd Henches
  • No meeting, no report.
 
MCESC, Todd Henches
  • No meeting, no report.
 
NJSBA, Michael Runfeldt
  • No meeting, no report.
 
Boonton High School Representative / High School, Jack Gibbons
  • Boonton received an additional $624,212 in State Aid
  • 7/7 retreat conducted - goals
  • 2 more HIB appeals
 
FIRST PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the first public recognition at approximately 6:48 p.m., as there was no one from the public in attendance.
 
RESOLUTIONS
 
ADMINISTRATION
Trustee Nielsen, seconded by Trustee Henches, moved to consider Administration Items #1 to #8 for
approval:
 
REMOVAL OF STUDENT FROM 3-YEAR OLD PRESCHOOL PROGRAM:  2018-2019
RESOLUTION 1684-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the removal of student, S.C., from the 3-year-old Preschool Program in the Lincoln Park School District for the 2018-2019 school year as per parental request.
BE IT FURTHER RESOLVED, that the tuition contract for this student for the 2018-2019 Preschool Program be cancelled.”
 
 
TEACHER EVALUATION MODEL
RESOLUTION 1685-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the Danielson Framework for Teaching Evaluations for 2018-2019, as approved by the District Evaluation Advisory Committee per the State’s summative scoring rating as indicated below:
                                           TEACHER WITHOUT SGP   TEACHER WITH mSGP
Breakdown of       85%  Teacher Practice                       55%  Teacher Practice
Total Score           15%  SGO                                          15%  SGO
                                                                                     30%  mSGP
BE IT FURTHER RESOLVED, that the evaluations will also follow the Danielson Domain Percentages of:    Domain 1 - 15%; Domain 2 - 35%; Domain 3 – 35%; Domain 4 – 15%.” 
 
PRINCIPAL EVALUATION MODEL
RESOLUTION 1686-2018 “RESOLVED, that upon the recommendation of the Superintendent, the        
              Lincoln Park Board of Education approves the New Jersey Principal Evaluation for                        Professional Learning Observation Instrument for 2018-2019.
              BE IT FURTHER RESOLVED, that the evaluations will be scored as indicated below:
                                                PRINCIPAL WITHOUT SGP              PRINCIPAL WITH mSGP
Breakdown of                       40%  Administrative Goals                                10%  Administrative Goals
Total Score                           10%  SGO Average                             10%  SGO Average
                                             50%  Principal Practice                     50%  Principal Practice
                                                                                                      30%  mSGP”
 
HOME INSTRUCTORS:  2018-2019
RESOLUTION 1687-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following teachers as Home Instructors, at the approved home instructor rate of pay, as called, for the 2018-2019 school year:  Cathleen Bonsiewich, Carolyn Kerwin and Lucy Schurman.”
 
HOME INSTRUCTION:  2017-2018, #8409507387
RESOLUTION 1688-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the provision of home instruction services for student State ID #8409507387 – Lincoln Park, to be provided by St. Clare’s, at a rate of $55.00 per hour, for up to 5 hours per week, account #11.150.100.320.03, effective May 3, 2018, per the Boonton Child Study Team and the Boonton Board agenda dated June 4, 2018.”
 
 
HOME INSTRUCTION:  2017-2018, #2309406768
RESOLUTION 1689-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the provision of home instruction services for student State ID #2309406768 – Lincoln Park, to be provided by St. Clare’s, at a rate of $55.00 per hour, for up to 5 hours per week, account #11.150.100.320.03, effective May 7, 2018, per the Boonton Child Study Team and the Boonton Board agenda dated June 4, 2018.”
 
 
HOME INSTRUCTION:  2017-2018, #2309406768
RESOLUTION 1690-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the provision of home instruction services for student State ID #2309406768 – Lincoln Park, to be provided by Silvergate Prep, at a rate of $30.00 per hour, for up to 5 hours per week, account #11.150.100.320.03, effective May 14, 2018, per the Boonton Child Study Team and the Boonton Board agenda dated June 4, 2018.”
 
HOME INSTRUCTION:  2017-2018, #2309406768
RESOLUTION 1691-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the provision of home instruction services for student State ID #2309406768 – Lincoln Park, to be provided by Professional Educational Services, Inc. (PESI), at a rate of $30.00 per hour, for up to 10 hours per week, account #11.150.100.320.03, effective June 5, 2018, per the Boonton Child Study Team and the Boonton Board agenda dated June 18, 2018.”
 
A roll call was taken for Administration:
YEA:  Mr. Avena, Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Ms. Stoel, Mr. Gibbons
NAY:  None
ABSTAINED: None
The motion carried:  7-0-0
 
 
POLICY
Trustee Stager seconded by Trustee Henches, moved to consider Policy Item #1 for approval:
 
POLICIES, SECOND READING AND ADOPTION
* RESOLUTION 1692-2018 “WHEREAS, the Policy Committee reviewed the following via an update provided to them on June 18, 2018.
 
BE IT RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following for second reading and adoption: 
               
 
Policy/Reg. No. Title
Status
A
Policy 2131 Superintendent
Revised
B
Policy 4111 Recruitment, Selection and Hiring
Revised
C
Policy 4211 Recruitment, Selection and Hiring
Revised
D
Policy 5131 Conduct / Discipline
Revised
E
Policy 5131.1 Harassment, Intimidation and Bullying
Revised
F
Policy 5131.5 Vandalism / Violence
Revised
G
Policy 5131.6 Drugs, Alcohol, Steroids, Tobacco (Substance Abuse)
Revised
H
Policy 5145.4 Equal Educational Opportunity
Revised
I
Policy 6171.4 Special Education
Revised
 
 
A roll call was taken for Policy:
YEA:  Mr. Avena, Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Ms. Stoel, Mr. Gibbons
NAY:  None
ABSTAINED: None
The motion carried:  7-0-0
 
 
PERSONNEL
Trustee Nielsen seconded by Trustee Stoel, moved to consider Policy Items #1 to #7 for approval:
 
ADMINISTRATIVE ASSISTANT TO THE BUSINESS ADMINISTRATOR, JEWELL
RESOLUTION 1693-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves Bristol Jewell, Administrative Assistant to the Business Administrator, at a prorated salary of $48,000, with benefits, effective July 10, 2018 through June 30, 2019.”
 
SPANISH TEACHER, VON RECKLINGHAUSEN
RESOLUTION 1694-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Alexandra von Recklinghausen, ES Spanish Teacher, at a salary of $55,010 (Step 5, BA), with benefits as per the LPEA Agreement, account #11.120.100.101.06, effective September 1, 2018 through June 30, 2019.”
 
GRADE 4 TEACHER, GOLD
RESOLUTION 1695-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Nicolette Gold, Grade 4 Teacher, at a salary of $54,260 (Step 1, BA), with benefits as per the LPEA Agreement, account #11.120.100.101.06, effective September 1, 2018 through June 30, 2019.”
 
RESIGNATION, RUGGIERO
RESOLUTION 1696-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts the resignation of Gina Ruggiero, Student Shadow, Lincoln Park Elementary School, effective June 30, 2018.
 
MATERNITY LEAVE, EMPLOYEE #001178
RESOLUTION 1697-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Employee ID #001178, Lincoln Park Elementary School, for an extension of maternity leave beginning September 4, 2018 through October 18, 2018 under the Family Medical Leave Act, unpaid with benefits, and October 19, 2018 through the remainder of the 2018-2019 school year as unpaid leave without benefits, returning to work September 1, 2019.”
 
STUDENT TEACHER, 2018-2019
RESOLUTION 1698-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following student teacher to be placed with the respective teaching staff member listed below during the 2018-2019 school year:
 
Student Teacher,    School                 Placement                                   Dates                    
M. Rojek, William Paterson Univ.     LPMS, M. Holly, Perf. Arts      9/4/18-12/13/18”
 
SUMMER HOURS, GUIDANCE COUNSELOR
RESOLUTION 1699-2018 “RESOLVED, that, upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Cristina Puri to work up to five (5) days in the summer of 2018 for schedule preparation, at a cost of $300.00 per day, account #11.000.218.104.07, for a total not to exceed $1,500.00.”
 
A roll call was taken for Personnel:
YEA:  Mr. Avena, Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Ms. Stoel, Mr. Gibbons
NAY:  None
ABSTAINED: None
The motion carried:  7-0-0
 
 
 
FINANCE & USE OF FACILITIES
Trustee Stager seconded by Trustee Avena, moved to consider Finance Items #1 to #6, and Use of Facilities Item #1 for approval:
 
 DISPOSAL OF EQUIPMENT
  *RESOLUTION 1700-2018 “RESOLVED, that upon the recommendation of the                            Superintendent, the Lincoln Park Board of Education authorizes the disposal of                    technology equipment, as per the attached list, that has been identified as                             being either obsolete or damaged.”
 
AUTHORIZATION FOR INTERIM BILLS LIST
            RESOLUTION 1701-2018 “RESOLVED, that the Lincoln Park Board of Education                                authorizes the Business Administrator to prepare and pay an interim bills list between 
            July 17, 2018 and August 21, 2018 for the purpose of paying necessary bills including,                  but not limited to, utilities, insurance and other contractual obligations.”
 
PAYROLL AND GENERAL ACCOUNTS CHECK REGISTER
*RESOLUTION 1702-2018 "RESOLVED, that the Lincoln Park Board of Education ratifies the June 29, 2018 payroll and general check register, as authorized on June 26, 2018 as follows:
 
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
6/29/2018
 $           57,595.43
STATE SHARE - FICA
6/29/2018
 $                    0.00
BOARD SHARE
6/29/2018
 $             4,406.10
 
TOTAL
 $           62,001.53
 
 
 
 
 
   
FY18    
BILLS LIST FUND 10
6/29/2018
 $         148,840.36
BILLS LIST FUND 20
6/29/2018
 $             1,828.31
BILLS LIST FUND 60
6/29/2018
 $                          -  
 
TOTAL
$         150,668.67
  GRAND TOTAL
$         212,670.20
 
 
PAYROLL AND GENERAL ACCOUNTS BILLS LIST
            *RESOLUTION 1703-2018 “RESOLVED, that the Lincoln Park Board of Education                                approves the payment of the following payroll related expenses and the following                           General Account bills list as approved by the Finance Committee:”
 
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
7/15/2018
 $           71,529.68
STATE SHARE - FICA
7/15/2018
 $             2,056.61
BOARD SHARE
7/15/2018
 $              3,169.42
DELTA DENTAL - CK# 14746
7/1/2018
 $             7,543.69
HORIZON B/C B/S - CK# 14747
7/1/2018
 $        202,744.66
 
TOTAL
 $        287,044.06
     
FY18    
BILLS LIST FUND 10
7/17/2018
 $         128,723.55
BILLS LIST FUND 20
7/17/2018
 $           10,650.00
BILLS LIST FUND 60
7/17/2018
 $             1,140.00
 
TOTAL
$      140,513.55
  GRAND TOTAL
 $       427,557.61
 
APPROVAL OF A CHANGE ORDER
RESOLUTION 1704-2018 “RESOLVED, that the Lincoln Park Board of Education approves a change order for the Middle School Roof Replacement Project, State Project #2650-040-18-1000 in a total amount as follows:
 
Cost of new decking required on both sides of roof:   $ 23,000.00
Less Contingency included in contract cost:                  -   5,000.00
Less Credit for removal of kitchen ceiling                      -   2,500.00
                Net Increase in Project Cost                                      $ 15,500.00
 
And, Be It Further Resolved, that the Total Project Cost be increased by $15,500.00 with the additional cost to be funded through an increase in the withdrawal from the Capital Reserve Account.”
 
AUTHORIZATION TO AMEND 2018-2019 SCHOOL DISTRICT BUDGET
RESOLUTION 1705-2018 “WHEREAS revised State Aid notices for the 2018-2019 school year were released on July 13, 2018 and WHEREAS the 2018-2019 State Aid for the Lincoln Park Board of Education was reduced by $30,288;
THEREFORE, BE IT RESOLVED, that, upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the reduction of its 2018-2019 State Aid Revenue and receivable in the amount of $30,288; and
BE IT FURTHER RESOLVED, that, pursuant to N.J.A.C. 6A:23A-14.2(d), the Lincoln Park Board of Education authorizes a withdrawal from the District’s Maintenance Reserve Account in the amount of $30,288 to support the following required maintenance costs that were included in the 2018-2019 budget in Accounts 11.000.261.420/600: (1) upgrades/replacements to the security camera system, (2) replacement of door hardware and (3) gym floor refinishing.”
 
 
USE OF FACILITIES
RESOLUTION 1706-2019 “WHEREAS, the group(s)/organization(s) listed below have requested the use of facilities; and WHEREAS, these requests comply with the policies outlined under “Rental of School Facilities” incorporated into the policies of the Board of Education; THEREFORE BE IT RESOLVED, that approval is hereby given to the listed group(s)/organization(s) to rent requested facilities; and BE IT FURTHER RESOLVED, that the School Business Administrator is hereby authorized to issue permits for these requests. The Board reserves the right to schedule school activities at any time.”
 
 
Group/
Organization
School Location Day Date(s) Time Rental Fee
A
 Boy Scouts
LPMS
APR
Mondays
Sept-June when school open
7:30-8:30 pm
N/A
B
None
LPES
 
 
 
 
N/A
 
 
A roll call was taken for Finance and Facilities:
YEA:  Mr. Avena, Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Ms. Stoel, Mr. Gibbons
NAY:  None
ABSTAINED: None
The motion carried:  7-0-0
 
 
BOARD DISCUSSION:
  • August meeting – goal setting.  Discussion ensued on whether the Board wanted to begin the meeting before its normal 6:30 pm start time.  Consensus was reached to leave the meeting at its normal start time.
  • Transportation – Mr. Grube updated the Board on transportation for the 2018-2019 school year, noting that once the routes are pretty well set, Administration will meet with the police and the bus company to get input.  Students living within the 2 mile radius of the schools will then be identified if they reside on or near a ‘hazardous’ route to that a Board discussion may be conducted to determine whether transportation should be provided.
  • Security – Mr. Grube provided an update on the status of the new security measures, stating that people will not get into the schools as easily as before, especially at the elementary school.  The school will begin to use drop off bins outside of the door similar to the process used at the middle school.  All plans and protocols will be shared with parents for September.  Discussion ensued.  It was suggested to make a video for the Lobby Guard system that can be posted for parents.
  • Mr. Stager noted he is researching survey instruments and will provide a summary at the next meeting.
  • Safe Routes to Schools – one grant was submitted years ago that was approved; a second one was done about 5-7 years ago and was not approved.  A new grant has now been submitted.
 
 
SECOND PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the second public recognition at approximately 7:39 p.m., as there was no one from the public in attendance.
EXECUTIVE SESSION
There was none held.
               
ADJOURNMENT
Trustee Nielsen, seconded by Trustee Runfeldt, moved to adjourn the meeting at 7:41 p.m.
The motion was approved by unanimous vote.
 
 
 
Respectfully Submitted,
 
 
 
Juanita A. Petty, RSBA, SFO
Business Administrator / Board Secretary
Groups audience: