NOVEMBER 13, 2018 MINUTES

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Dates: 
Wednesday, November 28, 2018 - 3:30pm
LINCOLN PARK PUBLIC SCHOOLS
LINCOLN PARK, NEW JERSEY
MINUTES
REGULAR MEETING
6:30 PM, LINCOLN PARK MIDDLE SCHOOL
NOVEMBER 13, 2018
 
District Mission Statement
The Lincoln Park School District will provide, through its schools, an educational setting that helps children to love and master learning, to work independently as well as collaboratively, and to develop the character and values that promote a healthy society. It is the school district’s expectation that all students will achieve the New Jersey Student Learning Standards at all grade levels.
 
President Gibbons called the meeting to order at 6:38 p.m., and he led the Board in the Pledge of Allegiance to the flag. He then read the following statement into the record:
In accordance with the requirements of the Open Public Meetings Act, I wish to announce that:
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of the act, the Lincoln Park Board of Education has caused notice of this meeting to be mailed to the Daily Record and The Record and posted at the Board of Education Administrative Offices and filed with the Borough Clerk.
 
MEMBERS PRESENT:         Mr. Avena, Mr. Gibbons, Mr. Henches, 
                                       Ms. Nielsen, Mr. Runfeldt, Mr. Stager,
                                       Ms. Stoel
  MEMBERS ABSENT:          None
 
 ADMINISTRATION:             Mr. James Grube, Superintendent, Mrs.     
                                          Juanita Petty, RSBA, SFO, Interim
                                          Business Administrator/Board Secretary,
                                          Mr. Michael Meyer, Middle School Principal
 
 OTHERS PRESENT:            Student Council Vice President and her
                                        parent, and one other member of the public
 
 
MINUTES
Trustee Avena, seconded by Trustee Nielsen, moved to approve the minutes of the regular meeting and executive session of the Board of Education on October 16, 2018.  The minutes were approved by a roll call vote: 7-0-0.
 
A roll call vote was taken for Minutes.
YEA: Mr. Avena, Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Ms. Stoel, Mr. Gibbons
NAY: None
ABSTAINED: None
The motion carried: 7-0-0
 
 
PRESENTATIONS
1) Student Council President’s update, given by Vice President Katie Cifelli.
  • Information was provided on the past month’s activities and programs.  Spirit week and the fundraisers held were discussed.
          Student and parent, as well as Mr. Meyer, left upon the conclusion of the report.
 
2) Chris Ley, Middle School teacher, was attending a Board of Education meeting as part of attaining his principal certification.
 
3) 2017-2018 School Safety Data Report from reporting period 2, which included data from January 1st through June 30th 2018.  Mr. Grube reviewed all the individual incidents on the report, and then summarized the data for the entire 2017-18 school year. 
 
SUPERINTENDENT’S REPORT     
1) Changes to the agenda
  • Administration item #7: add Angelina Hamada, $35.00 additional.
2) HIB: two cases at the Middle School, but they did not meet HIB standard.
 
3) Suspensions: none.
 
4) Busy month: full of activities and events. At the next meeting, there will be a presentation by United Way, and the auditor will be in attendance.
 
5) Mid-Year Budget Review at the County Office on November 14, 2018.
 
BUSINESS ADMINISTRATOR’S REPORT
1) Drills as noted on the agenda.
 
2) Fiscal Year 2018 Audit: complete, have draft of it. There were three findings, and one is under review.
 
3) Financial Reports: adjustments are being made; will have revised June/July/August Reports on the next agenda, along with the September Reports.
 
4) Election results: Frank Avena for a three year term, and Joshua Kauffman appears to be the write in candidate.
 
5) Sick Leave Law; a new law passed that provides for accumulated sick leave for part-time employees. Administration is reviewing and establishing internal procedures to comply.
 
COMMITTEE REPORTS
 
Curriculum / Personnel, Carol Nielsen
  • No meeting, no report.
 
MCSBA, Robert Stager
  • There was a meeting, but he was unable to attend.
 
Finance / Facilities, Frank Avena
  • Meeting tonight.
 
1) Auditors will be here next meeting.
 
2) Budget calendar.
 
3) Late bus is now running Monday-Friday at 3:45 p.m.; would like to start on 11/26 with the following: a late bus running at 3:45 p.m. on Tuesdays and Thursdays, and then add a Monday-Friday bus at 6:00 p.m. This would be an additional $13,000 for the year. We will find out if the 6:00 p.m. could be Monday-Thursday to further reduce the additional cost; and will re-evaluate ridership to assess its usage.
Discussion ensued. If numbers are within range noted, consensus is to move forward to start.
 
4) Pequannock: possible send/receive; will speak under Board discussion.
 
Negotiations, Jack Gibbons
  • No meeting, no report.
 
Lincoln Park / Pequannock Shared Services, Frank Avena
  • No meeting, no report.
 
Policy / Public Relations, Todd Henches
  • No meeting, no report.
 
MCESC, Todd Henches
  • There’s a meeting on November 14, 2018.
 
NJSBA, Michael Runfeldt
  • Convention was last month.
 
Boonton High School Representative / High School, Jack Gibbons
1) They are moving forward quickly with the Pre-K program.
 
2) They are looking into revamping the Child Study Team building for a post graduate program.
 
 
FIRST PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
The first Public Recognition opened at 7:08 p.m., with no one wishing to address the Board, session was closed.
 
RESOLUTIONS
Trustee Nielsen, seconded by Trustee Stoel, moved Administration items #1-7, as amended.
 
ADMINISTRATION
RECOGNITION AND ACCEPTANCE OF STUDENT SAFETY DATA REPORT
RESOLUTION 1804-2018 “RESOLVED, that the Lincoln Park Board of Education recognizes the Superintendent’s report at the November 13, 2018 board meeting on the incidents of violence and vandalism during the 2017-2018 school year as reported on the School Safety Data System (SSDS) for the State.”
 
NURSING SERVICES PLAN
RESOLUTION 1805-2018 “WHEREAS, the members of the Board reviewed the following via an update provided to them on November 8, 2018.
BE IT RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the school district’s 2018-2019 Nursing Services Plan.”
 
HIB REPORT, NOVEMBER 2018
* RESOLUTION 1806-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education recognizes and approves the Harassment, Intimidation and Bullying report as of November 7, 2018, as summarized:                                                                                                         LPES     LPMS
                                                Incidents Reported                       0         2    
                                                Confirmed HIB                              0         0     
BE IT FURTHER RESOLVED, that the Lincoln Park Board of Education approves the remedial and disciplinary action taken by the building principals.”
 
SALARY: Treasurer
RESOLUTION 1807-2018 “RESOLVED, that the Lincoln Park Board of Education approves a salary increase for Mr. Gary Stranz, Treasurer of School Moneys, to $6,000.00 per year (prorated), effective November 1, 2018 through June 30, 2019.”
 
OUT OF DISTRICT PLACEMENT: 2018-2019, #2212538128
RESOLUTION 1808-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the placement of student State ID #2212538128 to attend Legacy Treatment Services - Mary A. Dobbins School, at a rate of $341.77 per day, for 210 days, not to exceed $71,771.70, account #11.000.100.566.00, effective July 5, 2018 through June 30, 2019.     
BE IT FURTHER RESOLVED, that the Board President and the School Business Administrator are authorized to execute the agreement/contract on behalf of the Board of Education.”
 
FIELD TRIP
RESOLUTION 1809-2018 "RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following field trip at no expense to the Board of Education:
Date                         Participants                Destination
May, 2019               Grade 3                      Sterling Hill Mining Museum, Ogdensburg, NJ”
 
 
PROFESSIONAL DAY WORKSHOP ATTENDANCE
RESOLUTION 1810-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following professional days: WHEREAS, The Board of Education has determined that the school district travel expenditures for the stated functions are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provisions of Title 18A of the New Jersey Statutes; and WHEREAS, The Board of Education finds that a mileage reimbursement rate equal to that of the State of New Jersey Office of Management and Budget mileage reimbursement rate of $0.31 per mile is a reasonable rate; and WHEREAS, The Board of Education has determined that participation at the stated function is in compliance with the district policy on travel. THEREFORE BE IT RESOLVED, that the Board of Education hereby approves attendance of the following employees at the following professional day conferences and/or workshops:
 
Name of Attendee
Name and Date of Event
Event Cost
Estimated Mileage
M. Meyer Genesis User Group meeting, 11/14/18
---
28
D. Nilsson Genesis User Group meeting, 11/14/18
---
28
J. Kaye Special Education Laws Made Simple, 12/12/18
$359
---
J. Bastedo Annual Bilingual/ESL Conference, 12/7/18
$135
---
K. Sellix Annual Suicide Prevention Conference, 12/6/18
$95
---
A. von Recklinghausen Practical Co-Teaching Strategies…Inclusive Classrooms, 12/11/18
$259
---
R. Del Vescovo NJASL Fall Conference, 12/4/18
$135
---
A. von Recklinghausen Annual Bilingual/ESL Conference, 12/7/18
$135
---
L. Schurman Annual Bilingual/ESL Conference, 12/7/18
$135
---
M. Meyer NJEdCamp 2018, 11/17/18
---
95
A. Harmada The Midwest Clinic International Band and Orchestra Conference, 12/20-21/18
$35 add’l
cost
---
 * for post approval
 
BE IT FURTHER RESOLVED, that the Board of Education hereby approves the costs of attendance at the stated functions, including all registration fees and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount, and that the total cost of the related travel expense will not exceed the amounts stipulated above.”
 
A roll call vote was taken for Administration.
YEA: Mr. Avena, Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Ms. Stoel, Mr. Gibbons
NAY: None
ABSTAINED:
The motion carried: 7-0-0
 
PERSONNEL
Trustee Avena, seconded by Trustee Nielsen, moved Personnel items #1-4.
 
STUDENT TEACHERS
RESOLUTION 1811-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following student teachers to be placed with the respective teaching staff members listed below:
 
               Student Teacher,     School                         Placement                  Dates                     
                A. K.Craven, William Paterson Univ.      LPES, J. Toppeta, PE   1/17/19–5/2/19
                B. M.Fengya, William Paterson Univ.     LPMS, S. Panek, Gr. 5 1/17/19– 5/2/19;
                                                                                                             9/1/19–12/12/19
               C. O.Piotrowski, William Paterson Univ. LPES, K. Leptuck-Gabel, Gr. 4 
                                                                                                             1/17/19–5/2/19;
                                                                                                             9/1/19–12/12/19
                D. M.Rojek, William Paterson Univ.      LPMS, M. Holly, Music 1/17/19–5/2/19”
 
 
SUBSTITUTES, 2018-2019
RESOLUTION 1812-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following substitutes at the approved substitute rates of pay, as called, effective November 14, 2018 through June 30, 2019:           
  1. Virginia Joy, Teacher (effective November 5, 2018, for post-approval)
  2. Caitlyn McGee, Teacher
  3. Jacqueline Savarese, Teacher”
 
RESIGNATION, KIEVIT
RESOLUTION 1813-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts the resignation of Katelyn Kievit, Student Shadow, Lincoln Park Elementary School, effective November 9, 2018.”
 
MATERNITY LEAVE, EMPLOYEE #001647
RESOLUTION 1814-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Employee ID #001647 for maternity leave beginning January 2, 2019 through January 31, 2019 as sick days, and February 1, 2019 through May 2, 2019 under the Family Medical Leave Act, unpaid with benefits;
BE IT FURTHER RESOLVED, Employee ID #001647 will not be returning to her current position at the completion of her leave.”
 
A roll call vote was taken for Personnel.
YEA: Mr. Avena, Mr. Henches, Ms. Nielsen, Mr. Runfeldt, Mr. Stager, Ms. Stoel, Mr. Gibbons
NAY: None
ABSTAINED: None
The motion carried: 7-0-0
 
FINANCE AND USE OF FACILITIES
Trustee Stager, seconded by Trustee Henches, moved Finance items #1-3 and Use of Facilities, item #1-1.
 
CHANGE ORDER, MIDDLE SCHOOL ROOF PROJECT
               RESOLUTION 1815-2018 “RESOLVED, that upon the recommendation of the Superintendent, and as
certified by the School Architect, the Lincoln Park Board of Education approves Change Order #2 from More Consulting Corp. reducing the contract by $3,152.50 to reimburse the District for required repairs to fire alarm components damaged by water penetration during construction, for a revised contract amount as follows:
 
                             Original contract sum:                                                           $ 115,000.00
                             Net change by previously authorized change order:              $    15,500.00
                             Change Order #2 as noted:                                                 - $     3,152.50
                Contract Sum after change order:                                           $ 127,347.50     
 
 
PAYROLL AND GENERAL ACCOUNTS BILLS LIST
* RESOLUTION 1816-2018 “RESOLVED, that the Lincoln Park Board of Education approves the payment of the following payroll related expenses and the following General Account bills list as approved by the Finance Committee:”               
 
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
10/15/2018
 $             434,196.43
STATE SHARE - FICA
10/15/2018
 $               24,707.85
BOARD SHARE
10/15/2018
 $                 6,014.38
DELTA DENTAL - CK# 15119
11/1/2018
 $                 7,543.69
HORIZON B/C B/S - CK# 15120
11/1/2018
 $             206,688.12
 
TOTAL
$              679,150.47
     
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
10/31/2018
 $             442,447.98
STATE SHARE - FICA
10/31/2018
 $               24,875.76
BOARD SHARE
10/31/2018
 $                 6,466.16
 
TOTAL
$              473,789.90
     
FY19    
BILLS LIST FUND 10
11/13/2018
 $             270,315.06
BILLS LIST FUND 20
11/13/2018
 $               22,701.25
BILLS LIST FUND 60
11/13/2018
 $               35,281.77
 
TOTAL
 $             328,298.08
 
GRAND TOTAL
$           1,481,238.45
 
 
COMPREHENSIVE MAINTENANCE PLAN AND M-1 ANNUAL MAINTENANCE REPORT
                *RESOLUTION 1817-2018 “RESOLVED, that upon the recommendation of the
                 Superintendent, the Lincoln Park Board of Education approves the Comprehensive
                 Maintenance Plan and the Annual Maintenance Report (M-1) for submission to the
                 Morris County Department of Education.”
 
USE OF FACILITIES
                RESOLUTION 1818-2018 “WHEREAS, the group(s)/organization(s) listed below have
                requested the use of  facilities; and WHEREAS, these requests comply with the policies
                outlined under “Rental of School Facilities” incorporated into the policies of the Board of
                Education; THEREFORE BE IT RESOLVED, that approval is hereby given to the listed
                group(s)/organization(s) to rent requested facilities; and BE IT FURTHER RESOLVED,
                that the School Business Administrator is hereby authorized to issue permits for                            these requests. The Board reserves the right to schedule school activities at any time.
 
 
Group/
Organization
School Location Day Date(s) Time Rental Fee
A
LP PAL Basketball
Middle School
Gym
Friday
11/16/18
5:30 pm – 9:00 pm
N/A
 
A roll call vote was taken for Finance and Use of Facilities.
YEA:  Mr. Avena, (except for abstention on Finance item #2, check for reimbursement), Mr. Henches (except for abstention on Finance item #2, check for reimbursement), Ms. Nielsen (except for abstention on Finance item #2, check for reimbursement), Mr. Runfeldt, Mr. Stager (except for abstention on Finance item #2, check for reimbursement),  Ms. Stoel, Mr. Gibbons
NAY: None
ABSTAINED: Mr. Avena (check for reimbursement), Mr. Henches (check for reimbursement), Ms. Nielsen (check for reimbursement), Mr. Stager (check for reimbursement)
The motion carried: 7-0-0
 
BOARD DISCUSSION
 
1) Pequannock – send/receive relationship. Discussion ensued on viability to proceed, since Boonton has also provided information on a similar STEM program. The legal question is whether the programs are equivalent. Mr. Grube will approach the County Superintendent on whether the programs may be equivalent.
 
2) Audit of buildings for air conditioning: architect presented a full facility audit for $18,500. An air conditioning study would be only $5,000. Discussion ensued. It was suggested to get a rough estimate from the architect.
 
SECOND PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the second public recognition, as there was no one from the public in attendance wishing to address the Board.
 
EXECUTIVE SESSION
There was no Executive Session.
 
ADJOURNMENT
Trustee Nielsen, seconded by Trustee Stoel, moved for the Board:
 
      To adjourn the meeting at 7:50 p.m.
 
 
 
Respectfully submitted,
 
 
Juanita Petty,
RSBA, SFO, Interim Business Administrator/Board Secretary      
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