SEPTEMBER 25, 2018 MINUTES

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Dates: 
Tuesday, October 23, 2018 - 9:15am
LINCOLN PARK PUBLIC SCHOOLS
LINCOLN PARK, NEW JERSEY
MINUTES
REGULAR MEETING
6:30 PM, LINCOLN PARK MIDDLE SCHOOL
SEPTEMBER 25, 2018
District Mission Statement
The Lincoln Park School District will provide, through its schools, an educational setting that helps children to love and master learning, to work independently as well as collaboratively, and to develop the character and values that promote a healthy society. It is the school district’s expectation that all students will achieve the New Jersey Student Learning Standards at all grade levels.
 
President Gibbons called the meeting to order at 6:40 p.m., and he led the Board in the Pledge of Allegiance to the flag. He then read the following statement into the record:
In accordance with the requirements of the Open Public Meetings Act, I wish to announce that:
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of the act, the Lincoln Park Board of Education has caused notice of this meeting to be mailed to the Daily Record and The Record and posted at the Board of Education Administrative Offices and filed with the Borough Clerk.
MEMBERS PRESENT:              Mr. Avena, Mr. Gibbons, Mr. Henches,
                                              Ms. Nielsen, Mr. Stager, Mrs. Stoel
MEMBERS ABSENT:                   Mr. Runfeldt
 
ADMINISTRATION:                Mr. James Grube, Superintendent, Mrs.
                                              Juanita Petty, RSBA, SFO, Interim
                                              Business Administrator/Board Secretary,
                                              Mr. Michael Meyer, Middle School
                                              Principal, Mr. David Winston, Director of
                                              Curriculum and Mrs. Wendy Billig, Director
                                               of Special Services
 
OTHERS PRESENT:                 None
 
 
MINUTES
Trustee Nielsen, seconded by Trustee Stoel, moved to approve the minutes of the regular meeting and executive session of the Board of Education on September 11, 2018.  The minutes were approved by a roll call vote: 6-0-0.
 
 
PRESENTATIONS
  • PARCC, presented by David Winston.
  • School Objectives and Goals: 2017-2018 review and 2018-2019 goals. Presented by David Winston, Lincoln Park Elementary School; Michael Meyer, Lincoln Park Middle School, and Wendy Billig, Special Education.
  • Ms. Stoel left the meeting at 8:10 p.m.
 
 
SUPERINTENDENT’S REPORT     
  1. Changes to the agenda
  • Administration #8 and #9: change in costs and attendees for NJSBA workshop
  • Addition of a substitute, Personnel #4: Danielle Delarosa
  • October mandatory events.
  1. HIB Report – none.
  2. Suspension Report – none.
  3. October mandatory events.
 
BUSINESS AMDINISTRATOR’S REPORT
A. Thanked Jim and Bristol for work on transportation while on vacation.
 
B. Closing June to roll over software into 2018-2019.  Revised June reports and July reports will be presented at next Board Meeting.
 
C. Auditor scheduled for October 15.  Audit is due 12/5.
 
 
COMMITTEE REPORTS
 
Curriculum / Personnel, Carol Nielsen
  • No meeting, no report.
 
MCSBA, Robert Stager
  • Was unable to attend the meeting due to traffic.
 
Finance / Facilities, Frank Avena
  • Meeting tonight.
 
1. Changes to internal controls in the Business Office.
 
2. Chapel Hill – lease renewal.
 
3. Late bus at Boonton High School – gathering information, but may not be able to accommodate this; will discuss Thursday at High School Committee Meeting.
 
4. Intermural sports stipend; requested additional information. 
 
5. Other minor items.
 
Discussion ensued on possible intermural sports at the Middle School (i.e.: volleyball, fitness club).
 
Negotiations, Jack Gibbons
  • No meeting, no report.
 
Lincoln Park / Pequannock Shared Services, Frank Avena
  • No meeting, no report.
 
Policy / Public Relations, Todd Henches
  • No meeting, no report.
 
MCESC, Todd Henches
  • Couldn’t attend meeting on 9/12.  Will report at the next meeting after he receives the minutes.
 
NJSBA, Michael Runfeldt
  • No meeting, no report.
 
Boonton High School Representative / High School, Jack Gibbons
  1. There was a meeting last night, and things are pretty much completely remediated from the fire.
  2. 9/29 – security vestibule is complete.
  3. There are six cameras that  are awaiting installation.
  4. The Pre-k expansion is still on track. 
 
 
FIRST PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the first public recognition, as there was no one from the public in attendance wishing to address the Board.
 
RESOLUTIONS
Trustee Nielsen, seconded by Trustee Avena, moved Administration items #1-9, as revised.
 
ADMINISTRATION
COMPREHENSIVE EQUITY PLAN STATEMENT OF ASSURANCE
RESOLUTION 1758-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the submission of the Comprehensive Equity Plan Annual Statement of Assurance for the 2018-2019 school year.”
 
LEAD TESTING PROGRAM STATEMENT OF ASSURANCE
RESOLUTION 1759-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the submission of the Lead Testing Program Statement of Assurance for the 2017-2018 school year.”
 
SCHOOL BUILDING LEVEL OBJECTIVES
RESOLUTION 1760-2018 “WHEREAS the Lincoln Park Board of Education reviewed the following via an update on September 21, 2018.
BE IT RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the 2018-2019 School Building Level Objectives for the Lincoln Park Elementary School and the Lincoln Park Middle School.
 
MENTORING PLAN
RESOLUTION 1761-2018 “WHEREAS, the Lincoln Park Board of Education reviewed the following via an update on September 21, 2018.
BE IT RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the Lincoln Park School District Mentoring Plan;
BE IT FURTHER RESOLVED, that there will be minimal financial impact to the District for mentoring, in the area of professional development.”
 
SCHOOL SELF-ASSESSMENT FOR DETERMINING GRADES UNDER THE ANTI-BULLYING BILL OF RIGHTS ACT
 RESOLUTION 1762-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln   Park Board of Education approves the submission of the School Self-Assessment for Determining Grades under the Anti-Bullying Bill of Rights Act for July 1, 2017-June 30, 2018.”
 
 
WEEK OF RESPECT AND VIOLENCE AWARENESS WEEK
RESOLUTION 1763-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education recognizes the schools’ participation in the “Week of Respect,” October 1–5, 2018 and Violence Awareness Week, October 15–19, 2018.”
 
FIELD TRIPS
RESOLUTION 1764-2018 "RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following field trips at no expense to the Board of Education:
Date                    Participants    Destination
October, 2018      Grade 8        Boonton/LP Field Day, Boonton High School, Boonton, NJ
             June, 2019           Grade 8        Great Wolf Lodge, Scotrun, PA
             June, 2019           Grade 8        Philadelphia Tour, Philadelphia, PA”
 
PROFESSIONAL DAY WORKSHOP ATTENDANCE
RESOLUTION 1765-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following professional days: WHEREAS, The Board of Education has determined that the school district travel expenditures for the stated functions are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provisions of Title 18A of the New Jersey Statutes; and WHEREAS, The Board of Education finds that a mileage reimbursement rate equal to that of the State of New Jersey Office of Management and Budget mileage reimbursement rate of $0.31 per mile is a reasonable rate; and WHEREAS, The Board of Education has determined that participation at the stated function is in compliance with the district policy on travel. THEREFORE BE IT RESOLVED, that the Board of Education hereby approves attendance of the following employees at the following professional day conferences and/or workshops:
 
 
 
Name of Attendee
Name and Date of Event
Event Cost
Estimated Mileage
K. Cifelli
School Emergency Triage Training, 10/8/18
$125
---
K. Sellix
Ethical Issues in Schools, 10/8/18
$129
---
E. Moore
Annual AENJ Fall Conference, 10/1/18
$185
---
Y. Chen
Google Certified Educator Level 2 Bootcamp, 12/7/18
$200
---
M. Bammer
MCAEMSA Fall Conference, 10/4/18
---
32
R. Neal
Google Certified Education Level 1 Bootcamp, 10/11-12/18
$300
----
J. Petty
NJSBA Annual Workshop, 10/22/18-10/25/18
$777*
270+tolls
J. Grube
NJSBA Annual Workshop, 10/23/18-10/25/18
$600*
270+tolls
* for post-approval
 
BE IT FURTHER RESOLVED, that the Board of Education hereby approves the costs of attendance at the stated functions, including all registration fees and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount, and that the total cost of the related travel expense will not exceed the amounts stipulated above.”
 
PROFESSIONAL DAY WORKSHOP ATTENDANCE FOR BOARD MEMBERS
RESOLUTION 1766-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park     Board of Education approves the following professional days:
WHEREAS, The Board of Education has determined that the school district travel expenditures for the stated functions are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provisions of Title 18A of the New Jersey Statutes; and
WHEREAS, The Board of Education finds that a mileage reimbursement rate equal to that of the State of New Jersey Office of Management and Budget mileage reimbursement rate of $0.31 per mile is a reasonable rate; and WHEREAS, The Board of Education has determined that participation at the stated function is in compliance with the district policy on travel.
THEREFORE BE IT RESOLVED, that the Board of Education hereby approves attendance of the following members of the Lincoln Park Board of Education at the following State conference:
Name of Attendee
Name and Date of Event
Event Cost
Estimated Mileage
C. Nielsen
NJSBA Annual Workshop, 10/22/18 to 10/25/18
$777*
270+tolls
F. Avena
NJSBA Annual Workshop, 10/22/18 to 10/25/18
$777*
270+tolls
J. Gibbons
NJSBA Annual Workshop, 10/23/18 to 10/25/18
$600*
00*.0
270+tolls
T. Henches
NJSBA Annual Workshop, 10/23/18 to 10/25/18
$600*
270+tolls
R. Stager
NJSBA Annual Workshop, 10/24/18 to 10/25/18
$423*
270+tolls
  •  Cost includes registration of $1,500 based on 7 attendees, hotel, meals and incidentals
 
A roll call vote was taken for Administration.
YEA: Mr. Avena (except for Administration item #9 own name), Mr. Henches (except for Administration item #9 own name), Ms. Nielsen (except for Administration item #9 own name), Mr. Stager (except for Administration item #9 own name), Mr. Gibbons (except for Administration item #9 own name)
NAY: None
ABSTAINED: Mr Avena (Administration item #9 own name), Mr. Henches (Administration item #9 own name), Ms. Nielsen (Administration item #9 own name), Mr. Stager (Administration item #9 own name), Mr. Gibbons (Administration item #9 own name)
The motion carried: 5-0-0
 
 
PERSONNEL
Trustee Nielsen, seconded by Trustee Avena, moved Personnel items #1-5 as revised.
 
ART TEACHER LEAVE REPLACEMENT, DOCKENDORF
RESOLUTION 1767-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Jennifer Dockendorf, Art Teacher, Leave Replacement, at a salary of $54,260 (Step 1, BA), with benefits as per the LPEA Agreement, account #11.130.100.101.07, effective October 8, 2018 through January 30, 2019.
BE IT FURTHER RESOLVED, that all leave replacement positions within the Lincoln Park School District are not eligible for tenure accrual.”
 
ADMINISTRATIVE PRACTICUM, LEY
RESOLUTION 1768-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Christopher Ley to complete an Administrative Practicum for The University of Scranton, composed of 150 hours of administrative work with Mr. Meyer and Mrs. Billig, during the 2018-2019 school year.”
 
 
RESIGNATION, MILTNER
RESOLUTION 1769-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts, with regret, the resignation due to retirement of Lewis Miltner, Head Custodian, Lincoln Park Middle School, effective at the end of the workday on December 31, 2018.”
 
 
SUBSTITUTE, 2018-2019
RESOLUTION 1770-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves the following substitute at the approved substitute rate of pay, as called, effective September 1, 2018 through June 30, 2019:           
  1. Ilysa Berkowitz, Teacher”
  2. Daniella Delarosa, Teacher (effective September 25, 2018)”
 
APPROVAL OF INTERNSHIP, MANN
              RESOLUTION 1771-2018 “RESOLVED, that upon the recommendation of the
   Superintendent, the Lincoln Park Board of Education approves Lauren Mann, Caldwell       University student, for an internship comprised of 25 hours of observation in the Lincoln
   Park Middle School, effective September 26, 2018 through December 7, 2018.”
 
A roll call vote was taken for Personnel.
YEA: Mr. Avena, Mr. Henches, Ms. Nielsen, Mr. Stager, Mr. Gibbons
NAY: None
ABSTAINED: None
The motion carried: 5-0-0
 
FINANCE AND USE OF FACILITIES
Trustee Avena, seconded by Trustee Nielsen, moved Finance items #1-3 and Facilities item #1.
 
PAYROLL AND GENERAL ACCOUNTS BILLS LIST
* RESOLUTION 1772-2018 “RESOLVED, that the Lincoln Park Board of Education approves the payment of the following payroll related expenses and the following General Account bills list as approved by the Finance Committee:”
 
 
BILLS DESCRIPTION
 DATED
AMOUNT
PAYROLL GENERAL
9/15/2018
 $                418,883.16
STATE SHARE - FICA
9/15/2018
 $              25,209.63
BOARD SHARE
9/15/2018
 $                4,768.31
DELTA DENTAL
9/1/2018
 $                          -  
HORIZON B/C B/S
9/1/2018
 $                          -  
 
TOTAL
 $            448,861.10
 
 
 
 
 
 
FY19
 
 
BILLS LIST FUND 10
9/25/2018
 $            776,976.95
BILLS LIST FUND 20
9/25/2018
 $              25,549.80
BILLS LIST FUND 60
9/25/2018
 $              10,797.63
 
TOTAL
$                  813,324.38
 
GRAND TOTAL
 $         1,262,185.48
 
 
 
 
 
APPROVAL OF CHECKS
* RESOLUTION 1773-2018 “RESOLVED, that the Lincoln Park Board of Education approves the issuance of the following three checks, withdrawn from the bills list at the last Board of Education Meeting, as reviewed and approved by the Finance Committee:
 
Check No.           Check Date            Vendor                                   Amount  
14930                    9/11/18                  Cascade                               $ 1,208.44
14978                    9/11/18                  Really Good Stuff                 $    676.70
14959                    9/11/18                  Really Good Stuff                 $ 1,874.95
 
 
APPROVAL OF ISSUANCE OF A CHECK
* RESOLUTION 1774-2018 “RESOLVED, that the Lincoln Park Board of Education approves the issuance of a manual check for P.O. #190436 to the Tropicana Resort in Atlantic City, NJ for the actual room cost of attendees at the NJSBA Annual Workshop on October 22 through 25, 2018 in an amount not to exceed the estimated cost as noted in Administration motions #8 and #9 of $2,825.00; and further, that the check be ratified by the Board at its next meeting.”                                                                                       
 
USE OF FACILITIES
RESOLUTION 1775-2018 “WHEREAS, the group(s)/organization(s) listed below have requested the use of facilities; and WHEREAS, these requests comply with the policies outlined under “Rental of School Facilities” incorporated into the policies of the Board of Education; THEREFORE BE IT RESOLVED, that approval is hereby given to the listed group(s)/organization(s) to rent requested facilities; and BE IT FURTHER RESOLVED, that the School Business Administrator is hereby authorized to issue permits for these requests. The Board reserves the right to schedule school activities at any time.
 
 
 
Group/
Organization
School
Location
Day
Date(s)
Time
Rental Fee
A
PTO
LPES
Parking lot & field
Friday
10/5/18
 
8:45 am-12:00 pm
N/A
B
PTO
LPMS
Library
Monday-Friday
10/22/18-10/26/18
8:00 am-3:00 pm
N/A
C
PTO
LPMS
Library
Wednesday
10/24/18
5:00 pm-8:30 pm
N/A
D
PTO
LPMS
APR
Friday
10/26/18
2:00 pm-6:00 pm
N/A
 
A roll call vote was taken for Finance and Use of Facilities.
YEA:  Mr. Avena, Mr. Henches, Ms. Nielsen, Mr. Stager, Mr. Gibbons
NAY: None
ABSTAINED: None
The motion carried: 5-0-0
 
 
SECOND PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the second public recognition, as there was no one from the public in attendance wishing to address the Board.
BOARD DISCUSSION
Mr. Gibbons discussed:
 
                1. Boonton is conducting a study to air condition two buildings.  Would like to discuss
                   possibility of air conditioning Lincoln Park buildings.
 
                2. Consideration of when to solicit applications for School Business Administrator. 
                    Discussion ensued.
 
EXECUTIVE SESSION
There was no Executive Session.
ADJOURNMENT
Trustee Nielsen, seconded by Trustee Henches, moved for the Board:
 
      To adjourn the meeting at 8:56 p.m.
 
 
 
Respectfully submitted,
 
 
Juanita Petty,
RSBA, SFO, Interim Business Administrator/Board Secretary,      
 
 
Groups audience: