AUGUST 21, 2018 MINUTES

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Dates: 
Wednesday, September 12, 2018 - 3:00pm
LINCOLN PARK PUBLIC SCHOOLS
LINCOLN PARK, NEW JERSEY
MINUTES
REGULAR MEETING
6:30 PM, LINCOLN PARK MIDDLE SCHOOL
AUGUST 21, 2018
 
District Mission Statement
The Lincoln Park School District will provide, through its schools, an educational setting that helps children to love and master learning, to work independently as well as collaboratively, and to develop the character and values that promote a healthy society. It is the school district’s expectation that all students will achieve the New Jersey Student Learning Standards at all grade levels.
 
President Gibbons called the meeting to order at 6:30 p.m., and he led the Board in the Pledge of Allegiance to the flag. He then read the following statement into the record:
In accordance with the requirements of the Open Public Meetings Act, I wish to announce that:
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of the act, the Lincoln Park Board of Education has caused notice of this meeting to be mailed to the Daily Record and The Record and posted at the Board of Education Administrative Offices and filed with the Borough Clerk.
MEMBERS PRESENT:       Mr. Gibbons, Mr. Henches, Ms. Nielsen,
                                     Mr. Runfeldt, Mr. Stager
MEMBERS ABSENT:           Mr. Avena, Mrs. Stoel
 
ADMINISTRATION:            Mr. James Grube, Superintendent
                                        Mrs. Juanita Petty, Business Administrator/                                                   Board Secretary
 
OTHERS PRESENT:          3 members of the Lincoln Park Teachers
                                      Association
                                      4 District Administrators
                                      Charlene Peterson from NJSBA
 
 
MINUTES
Trustee Nielsen, seconded by Trustee Runfeldt, moved to approve the minutes of the regular meeting and executive session of the Board of Education on July 17, 2018.  The minutes were approved by a roll call vote:  5-0-0.
 
 
SUPERINTENDENT’S REPORT     
  1. Changes to the agenda
  • Personnel addendum, Items #10 through #13
  • Executive Session for legal matters will be added
  1. District is preparing for September opening, everything is going well and we will be ready for the students and staff to return.
BUSINESS ADMINISTRATOR’S REPORT
  1. Drills:
Elementary School Drills:
July 26, 2018 – Shelter in Place
July 27, 2018 – Fire Drill
 
Middle School Drills:
July 3, 2018 – Fire Drill
July 10, 2018 – Lockdown Drill
 
  1. Bus Routes – routes are currently being updated for September. Passes are expected to be mailed to parents on Friday.
 
  1. Projects
  • Roof to be completed by Friday
  • Kitchen work to be completed by tomorrow
 
  1. Direct Install Program – contractor is ready to start with an anticipated completion before school opens
 
 
COMMITTEE REPORTS
 
Curriculum / Personnel, Carol Nielsen
  • No meeting, no report.
 
MCSBA, Robert Stager
  • No meeting, no report.
 
Finance / Facilities, Frank Avena
  • No meeting, no report.
 
Negotiations, Jack Gibbons
  • No meeting, no report.
 
Lincoln Park / Pequannock Shared Services, Frank Avena
  • No meeting, no report.
 
Policy / Public Relations, Todd Henches
  • No meeting, no report.
 
MCESC, Todd Henches
  • No meeting, no report.
 
NJSBA, Michael Runfeldt
  • No meeting, no report.
 
Boonton High School Representative / High School, Jack Gibbons
  1. Safe Streets Program
  2. Repairs from fire damage almost complete
  3. HS Committee Meeting date to be determined
 
FIRST PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the first public recognition, as there was no one from the public in attendance wishing to address the Board.
RESOLUTIONS
ANNUAL
Trustee Runfeldt, seconded by Trustee Stager, moved Item #1 for consideration:
 
RESOLUTION 1707-2018 Resolved, that the Lincoln Park Board of Education designates Nisivoccia & Company, LLP, of Randolph, New Jersey, as Public School Accountant for the Lincoln Park School District for the 2018-2019 school year with an annual fee not to exceed $27,000.00.
 
A roll call vote was taken:
Yeas:  5
Nays:  0
Abstentions:  0
Motion carried: 5-0-0
 
 
ADMINISTRATION, PERSONNEL, FINANCE, USE OF FACILITIES
Trustee Runfeldt, seconded by Trustee Henches, moved Administration items #1-9, Personnel Items #1-13 including the addendum, Finance Items #1-8 and Use of Facilities, Item #1 for consideration:
 
ADMINISTRATION
CRISIS MANAGEMENT & EMERGENCY PROCEDURES HANDBOOK, 2018-2019
RESOLUTION 1708-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the updated Lincoln Park School District Crisis Management and Emergency Procedures Handbook for the 2018-2019 school year.
 
SCHOOL HANDBOOKS AND CODES OF CONDUCT, 2018-2019
RESOLUTION 1709-2018 “WHEREAS, the Board of Education reviewed the following via an update provided to them on July 13, 2018; and
BE IT RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the Student & Parent Handbook and Code of Conduct for each school for the 2018-2019 school year.
 
PROFESSIONAL DEVELOPMENT PLAN
RESOLUTION 1710-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the District’s 2018-2019 Professional Development Plan.
BE IT FURTHER RESOLVED, that the Lincoln Park Board of Education has allocated $17,750 of local funds and $21,099 of Title II funds to support professional development in the district.
 
CHOICE SCHOOL PLACEMENT: 2018-2019, VV072804
RESOLUTION 1711-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves student VV072804 as a Choice School student attending Morris Hills High School for the 2018-2019 school year, effective September 8, 2017 through June 21, 2018 at a total cost to be paid through a reduction in State Aid; with transportation be arranged as required; and
BE IT FURTHER RESOLVED, that the Board President and the School Business Administrator are authorized to execute the agreement/contract on behalf of the Board of Education.
 
APPROVAL OF A CONTRACT FOR ACADEMY/VOCATIONAL PROGRAMS: 2018-2019
RESOLUTION 1712-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education a contract with the Morris County Vocational School District for students attending Academy and/or Vocational Programs, full time and part time, for the 2018-2019 school year at tuition rates as follows:
 
Students                                Tuition                        Total
Full time students    52            $ 9,100            $ 473,200
Shared time students  9          $ 4,550             $   40,950             
Less prior year tuition adjustment                   $ - 16,152
Total:                                                              $  497,998
 
And, BE IT FURTHER RESOLVED, that the Board President and the School Business Administrator are authorized to execute the agreement/contract on behalf of the Board of Education.
 
ADDITION OF PRESCHOOL STUDENT, 2017-2018
RESOLUTION 1713-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the addition of student, M.R., on a tuition basis, in the amount of $3,120.00 per annum, for the 4-year old Preschool Program in the Lincoln Park School District for the 2018-2019 school year, effective September 6, 2018 through June 19, 2019; and
BE IT FURTHER RESOLVED, that the Board President and the School Business Administrator are authorized to execute the agreement/contract on behalf of the Board of Education.
 
SUMMER CAMP PROGRAM, 2018
RESOLUTION 1714-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education post approves student State ID #84099507387 – Lincoln Park, to attend the “Bounce Out the Stigma Project,” not to exceed $650.00, account #19.11.000.100.566.00, effective August 6, 2018 through August 17, 2018.
 
LPMS FIELD TRIP
RESOLUTION 1715-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following field trip at no expense to the Board of Education:
Date                               Participants           Destination 
October, 2018              Grade 5                 Sandy Hook-NJ Sea Grant Consortium, Fort Hancock, NJ
 
PROFESSIONAL DAY WORKSHOP ATTENDANCE
RESOLUTION 1716-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park     Board of Education approves the following professional days:
WHEREAS, The Board of Education has determined that the school district travel expenditures for the stated functions are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provisions of Title 18A of the New Jersey Statutes; and
WHEREAS, The Board of Education finds that a mileage reimbursement rate equal to that of the State of New Jersey Office of Management and Budget mileage reimbursement rate of $0.31 per mile is a reasonable rate; and WHEREAS, The Board of Education has determined that participation at the stated function is in compliance with the district policy on travel.
THEREFORE BE IT RESOLVED, that the Board of Education hereby approves attendance of the following employees at the following professional day conferences and/or workshops:
Name of Attendee
Name and Date of Event
Event Cost
Estimated Mileage
D. Winston
Handle with Care training; 8/13-15/18*
$1,250
147
M. Bammer
Handle with Care training; 8/13-15/18*
$1,250
262
M. Meyer
Handle with Care training; 8/13-15/18*
$1,250
---
D. Nilsson
Anti-Bullying Specialist for Educators, 9/25/18, 9/26/18, 10/9/18
$450
---
* for post-approval
 
BE IT FURTHER RESOLVED, that the Board of Education hereby approves the costs of attendance at the stated functions, including all registration fees and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount, and that the total cost of the related travel expense will not exceed the amounts stipulated above.
 
               
PART-TIME BASIC SKILLS INSTRUCTOR, HESSENIUS
RESOLUTION 1717-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Lindsay Hessenius, Part-Time Basic Skills Instructor, at a prorated salary of $39,099 (Step 3, BA), for up to twenty-five hours per week, without benefits, account #20.231.100.100.00 (Title I funds $30,021), effective September 1, 2018 through June 30, 2019.
 
GRADE 1 TEACHER LEAVE REPLACEMENT, D’ANDREA-CONNELLY
RESOLUTION 1718-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Laura D’Andrea-Connelly, Grade 1 Teacher, Leave Replacement, at a salary of $54,510 (Step 2, BA), with benefits as per the LPEA Agreement, account #11.120.100.101.06, effective September 1, 2018 through June 30, 2019; and
BE IT FURTHER RESOLVED, that all leave replacement positions within the Lincoln Park School District are not eligible for tenure accrual.
 
STUDENT SHADOW, FUCELLO-ROWAN
RESOLUTION 1719-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Stephanie Fucello-Rowan, Student Shadow, Lincoln Park Elementary School, for up to 25 hours per week, at a rate of $14.00 per hour, no benefits, not to exceed $12,810.00 per annum, account #11.000.217.100.03, effective September 1, 2018 through June 30, 2019.
 
STUDENT SHADOW, WARD
RESOLUTION 1720-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Deanna Ward, Student Shadow, Lincoln Park Middle School, for up to 25 hours per week, at a rate of $14.00 per hour, no benefits, not to exceed $12,810.00 per annum, account #11.000.217.106.03, effective September 1, 2018 through June 30, 2019.
 
 
 
 
RESIGNATION, TALLAPRAGADA
RESOLUTION 1721-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts the resignation of Suvarchala Devi Tallapragada, Student Shadow, Lincoln Park Elementary School, effective August 3, 2018.
 
APPROVAL OF INTERNSHIP, 2018-2019
RESOLUTION 1722-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Daniela Roma, William Paterson University student, for an internship in the Lincoln Park School District, effective September 4, 2018 through June 19, 2019.
 
 
PERSONNEL
MOVEMENT ON GUIDE, SEPTEMBER 1, 2018
RESOLUTION 1721-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following staff for movement on the guide effective September 1, 2018:”
Name
Current
Move To
 
Step on Guide
Base Salary
Step on Guide
Base Salary
Sarah Guza
Step 8, MA
$61,835
Step 8, MA+15
$63,335
Jaclyn Heftler
Step 9, BA+30
$59,835
Step 9, MA
$62,835
Krystina Reilly
Step 11, MA
$65,645
Step 11, MA+15
$67,145
 
SUBSTITUTES, 2018-2019
RESOLUTION 1722-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following substitutes at the approved substitute rates of pay, as called, effective September 1, 2018 through June 30, 2019:     
  1. Marta Baez, Teacher
  2. Linda Gambino, Teacher
  3. Jessica Rauch, Teacher.
 
RESCIND STUDENT TEACHER, 2018-2019
RESOLUTION 1723-2018 RESOLVED, that the Lincoln Park Board of Education rescinds the following portion of resolution 1516-2018 which was passed on April 24, 2018 in the following form:
RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following student teacher to be placed with the respective teaching staff member listed below during the 2018-2019 school year:
 
                Student Teacher, School                      Placement                                            Dates     
                D. Capalbo, Fairleigh Dickinson Univ.    LPMS, S. Panek, Grade 5         9/4/18-5/3/19
 
 
MEDICAL LEAVE, ID #000633
RESOLUTION 1724-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Employee ID #000350 for medical leave beginning September 4, 2018 through November 2, 2018 as sick days, with benefits, returning to work.
 
 
KINDERGARTEN LEAVE REPLACEMENT, Joy
RESOLUTION 1725-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Virginia Joy, Kindergarten Teachers, Leave Replacement, at a salary of $150.00 per day, without benefits, as per the LPEA Agreement, account #11.120.100.101.06, effective September 1, 2018 through November 2, 2018; and
BE IT FURTHER RESOLVED that all leave replacements positions within the Lincoln Park School District are not eligible for tenure accrual.
 
 
TEACHER MENTOR    TABLED
RESOLUTION 000-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following teacher to mentor the following first year teacher:
 
First Year Teacher                               Mentor                                   Effective Date
Nicolette Gold                                                                                      September 1, 2018
 
 
STUDENT SHADOW, Kievit
                RESOLUTION 1726-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Katelyn Kievit, Student Shadow, Lincoln Park Elementary School, for up to 25 hours per week, at a rate of $14.00 per hour, no benefits, not to exceed $12,810.00 per annum, account #11.000.217.100.03, effective September 1, 2018 through June 30, 2019.
 
FINANCE
SECRETARY’S REPORT, JUNE, 2018
RESOLUTION 1727-2018 RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the June, 2018 Board Secretary’s Report.
 
TREASURER’S REPORT, JUNE, 2018
RESOLUTION 1728-2018 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the Treasurer’s Report for June, 2018.
 
CERTIFICATION, JUNE, 2018
RESOLUTION 1729-2018 Pursuant to N.J.A.C. 6:20-2A 10(e), the Board Secretary does certify that the Board Secretary’s Report for June, 2018 does not reflect over-expenditures in any account based on the appropriation balances reflected in the report and on the advice of district officials.”
 
_______________________________
Board Secretary
 
 
MONTHLY TRANSFER REPORT, JUNE, 2018
RESOLUTION 1730-2018 RESOLVED, that the Lincoln Park Board of Education approves and affixes to the minutes of this meeting the monthly transfer report for June, 2018 in compliance with N.J.A.C. 6A:23A-13.3(e).
 
PAYROLL AND GENERAL ACCOUNTS BILLS LIST
RESOLUTION 1731-2018 “RESOLVED, that the Lincoln Park Board of Education approves the payment of the following payroll related expenses and the following General Account bills list as approved by the Finance Committee:
 
 
BILLS DESCRIPTION
DATED
AMOUNT
PAYROLL GENERAL
7/31/2018
$ 107,194.54
STATE SHARE – FICA
7/31/2018
$ 2,056.61
BOARD SHARE
7/31/2018
$ 5,889.12
DELTA DENTAL - CK# 14820
8/1/2018
$ 8,010.31
HORIZON B/C B/S - CK# 14821
8/1/2018
$ 202,952.29
 
TOTAL
$ 326,102.87
     
BILLS DESCRIPTION
DATED
AMOUNT
PAYROLL GENERAL
8/15/2018
$ 111,611.73
STATE SHARE – FICA
8/15/2018
$ 2,056.61
BOARD SHARE
8/15/2015
$ 6,232.68
DELTA DENTAL
 
$ -
HORIZON B/C B/S
 
$ -
 
TOTAL
$ 119,901.02
     
 
   
FY18
   
BILLS LIST FUND 10
8/21/2018
$ 16,105.97
BILLS LIST FUND 20
8/21/2018
$ 3,185.99
BILLS LIST FUND 30
8/21/2018
$ 75.00
BILLS LIST FUND 60
8/21/2018
$ 6,221.52
 
TOTAL
$ 25,588.48
 
GRAND TOTAL
$ 25,588.48
     
     
FY19
   
BILLS LIST FUND 10
8/21/2018
$ 465,072.04
BILLS LIST FUND 20
8/21/2018
$ 36,207.00
BILLS LIST FUND 60
8/21/2018
$ -
 
TOTAL
$ 501,279.04
 
GRAND TOTAL
$ 972,871.41
     
 
 
 APPROVAL OF LUNCH PRICES FOR 2018-2019
RESOLUTION 1732-2018 RESOLVED, that the Lincoln Park Board of Education approves the School lunch prices for the 2018-2019 school year as per the attached.
 
 
APPROVAL OF FINAL COST FOR ROOFING PROJECT
RESOLUTION 1733-2018 RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the final costs for the Lincoln Park Middle School Roof Project, State Project # 2650-040-18-1000 at a total of $183,608 as follows:
 
Roof Construction Cost – More Consulting                                $              115,500
Kitchen Ceiling Construction Cost – More Consulting                $                15,000
Asbestos Abatement of Kitchen Ceiling –  Nick Restoration      $                32,900
Asbestos Abatement Consultant – Envirovision                         $                11,308
Architect Fees – Solutions Architecture                                     $                   8,900
Total Project Cost:                                                                    $              183,608
 
And, be it further resolved that the Board approves a total withdrawal from the Capital Reserve Account to support the project in the amount of $183,608.
 
AUTHORIZATION TO VOID STALE CHECK
RESOLUTION 1734-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education authorizes the Business Administrator and Treasurer to void the following stale check:
 
Check 17766 dated 2/15/2018:          Payroll Account:   $73.02
 
And further, that the Business Administrator be instructed to prepare a replacement check to be forwarded to the employee.
 
 
USE OF FACILITIES
USE OF FACILITIES
RESOLUTION 1735-2018 WHEREAS, the group(s)/organization(s) listed below have requested the use of facilities; and WHEREAS, these requests comply with the policies outlined under “Rental of School Facilities” incorporated into the policies of the Board of Education; THEREFORE BE IT RESOLVED, that approval is hereby given to the listed group(s)/organization(s) to rent requested facilities; and BE IT FURTHER RESOLVED, that the School Business Administrator is hereby authorized to issue permits for these requests. The Board reserves the right to schedule school activities at any time.
 
Group/
Organization
School
Location
Day
Date(s)
Time
Rental Fee
A
 Cub Scouts
LPMS
APR
Tuesdays
Sept-June when school open
6:00-8:00 pm
N/A
B
Cub Scouts
LPES
Cafeteria
Tuesdays
Sept-June when school open
6:00-8:00 pm
N/A
C
Girl Scouts
LPES
Cafeteria
1 Tuesday per month
9/18/18, 10/16/18, 11/20/18, 12/18/18, 1/15/19, 2/19/19, 3/19/19, 4/23/19, 5/21/19
6:00-7:30 PM
N/A
D
PTO
LPES
Cafe
Tuesdays
   9/18/18
 
 
7:00-8:30 pm
N/A
E
PTO
LPES
Library
Tuesdays
  9/18/18
 
 
7:00-8:30 pm
N/A
 
 
Discussion ensued.  Personnel Item #11 was tabled to the next meeting since the name of the mentor was missing and still unknown.
 
Roll Call Vote:
Yeas – 5
Nays – 0
Abstentions – 0
The motion carried:  5-0-0
 
 
SECOND PUBLIC RECOGNITION REGARDING SCHOOL RELATED MATTERS
By a voice vote, the Board approved to forgo the second public recognition, as there was no one from the public in attendance wishing to address the Board.
 
PRESENTIONS
Charlene Peterson from New Jersey School Boards Association, led the Board, Administrators and teacher representatives through a goal setting session for the 2018-2019 school year.
 
The Administrators and Lincoln Park teacher representatives were excused.
 
Charlene Peterson reviewed the new model for Superintendent’s evaluation with the Board.
 
EXECUTIVE SESSION
Trustee Nielsen, seconded by Trustee Stager, moved for the Board:
               
                To enter into executive session at 8:33 pm
 
WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975, permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, the board is of the opinion that such circumstances presently exist.
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Borough of Lincoln Park, in the County of Morris, State of New Jersey, as follows:
         A.  The public shall be excluded from discussion of hereinafter-specified subject matter(s)
         B.  The general nature of the subject matter to be discussed is as follows:
                                1.  Legal
   C.  It is anticipated at this time that the above stated subject matter will be made public     
         immediately following executive session or as the need for confidentiality no longer
         exists.
 
RECONVENE
Trustee Nielsen, seconded by Trustee Henches, moved for the Board:
 
To return from executive session at 9:08 pm
 
ADJOURNMENT
Trustee Runfeldt, seconded by Trustee Henches, moved for the Board:
 
      To adjourn the meeting at 9:08 pm
 
 
 
Respectfully submitted,
 
 
 
Juanita A. Petty
Interim Board Secretary
 
 
 
Groups audience: