MARCH 27, 2018 AGENDA

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Dates: 
Tuesday, March 27, 2018 - 6:30pm
LINCOLN PARK PUBLIC SCHOOLS
LINCOLN PARK, NEW JERSEY
REGULAR MEETING AGENDA
6:30 PM, LINCOLN PARK MIDDLE SCHOOL
MARCH 27, 2018
District Mission Statement
 
The Lincoln Park School District will provide, through its schools, an educational setting that
helps children to love and master learning, to work independently as well as collaboratively, and to develop the character and values that promote a healthy society. It is the school district’s expectation that all students will achieve the New Jersey Student Learning Standards at all grade levels.
 
 

1. Call to Order

2. Pledge of Allegiance

3. Presiding Officer

In accordance with the requirements of the Open Public Meetings Act, I wish to announce that:
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.  In accordance with the provisions of the act, the Lincoln Park Board of Education has caused notice of this meeting to be mailed to the Daily Record and The Record and posted at the Board of Education Administrative Offices and filed with the Borough Clerk.
 

4. Roll Call

____ Jack Gibbons, President
____ Frank Avena, Vice President
____ Todd Henches
____ Carol Nielsen
____ Michael Runfeldt
____ Robert Stager
____ Dina Stoel
 

5. Approval of Minutes

Motion by Trustee_____ seconded by Trustee_____
Roll call vote:
TH           CRN       MR          RS           DS          FA           JG
               
  1. Recommending the approval of the minutes of a regular meeting of the Board of Education held on  March 13, 2018.

6. Superintendent’s Report

 Changes to the Agenda
 *HIB Report
 *Suspension Report
 *Enrollment Report

7. Business Administrator’s Report

8. Committee Reports

A. Curriculum / Personnel (Carol Nielsen)
B. MCSBA (Rob Stager)
C. Finance / Facilities (Frank Avena)
D. Negotiations (Jack Gibbons)
E. Lincoln Park / Pequannock Shared Services (Frank Avena)
F. Policy / Public Relations (Todd Henches)
G. MCESC (Todd Henches)
H. NJSBA (Michael Runfeldt)
 I. Boonton High School Representative / High School (Jack Gibbons)
 

9. First Public Recognition Regarding School Related Matters

 1.    Motion by Trustee_______, seconded by Trustee______, Opened at_____P.M.
 2.    Motion by Trustee_______, seconded By Trustee______, Closed at _____P.M.               
 

10. Resolutions

 
A. ADMINISTRATION
Motion by Trustee_______, seconded by Trustee______
Roll call vote:
TH           CRN       MR          RS           DS          FA           JG
 
1.             RECOGNITION AND ACCEPTANCE OF THE HIB REPORT FOR MARCH 2018
* RESOLUTION 000-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education recognizes and approves the Harassment, Intimidation and Bullying report as of March 23, 2018, as summarized below:
School
Incidents Reported
Confirmed
Incidents of HIB
LPES
0
0
LPMS
2
1
BE IT FURTHER RESOLVED that the Lincoln Park Board of Education approves the remedial and disciplinary action taken by the building principals.”
 
2.             ACCEPTANCE OF NJQSAC 2017-2018 PLACEMENT SCORES
RESOLUTION 000-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education acknowledges and accepts the Quality Single Accountability Continuum (QSAC) placement scores as verified by the Morris County Department of Education Office:
  • Instruction and Program              89%
  • Fiscal Management                      86%
  • Governance                                  96%
  • Operations                                    100%
  • Personnel                                     100%
BE IT FURTHER RESOLVED, that the Lincoln Park Board of Education acknowledges that the Lincoln Park School District satisfied at least 80% of the weighted indicators in each of the five areas of the QSAC performance review and has been designated as a ‘high performing’ district.”
 
3.             DONATION FOR LPMS
RESOLUTION 000-2018 "RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts, with gratitude, the following check for the Lincoln Park Middle School:
Date                       Check #                 Received from                     Amount
3/14/18                  23506                    The Optical Center              $500.00”
 
4.             PROFESSIONAL DAY WORKSHOP ATTENDANCE
RESOLUTION 000-2018 “RESOLVED, that upon the recommendation of the Superintendent, the    Lincoln Park Board of Education approves the following professional days: WHEREAS, The Board of Education has determined that the school district travel expenditures for the stated functions are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provisions of Title 18A of the New Jersey Statutes; and WHEREAS, The Board of Education finds that a mileage reimbursement rate equal to that of the State of New Jersey Office of Management and Budget mileage reimbursement rate of $0.31 per mile is a reasonable rate; and WHEREAS, The Board of Education has determined that participation at the stated function is in compliance with the
Name of Attendee
Name and Date of Event
Event Cost
Estimated Mileage
Y. Chen
Google Boot Camp Level 1; 6/7-8/18
$250
---
L. Reilly
Decrease Attention-Getting and Tantrum Behaviors; 5/10/18
$239
---
J. Dugan
Decrease Attention-Getting and Tantrum Behaviors; 5/10/18
$239
---
S. Probst
Decrease Attention-Getting and Tantrum Behaviors; 5/10/18
$239
---
J. Grube
NJ DOE School Safety Specialist training; 6/25-28/18
---
---
D. Winston
NJ DOE School Safety Specialist training; 6/25-28/18
---
---
 
B. POLICY
Motion by Trustee_______, seconded by Trustee______
Roll call vote:
TH           CRN       MR          RS           DS          FA           JG
  1. * RESOLUTION 000-2018 “WHEREAS, the Policy Committee reviewed the following via an update provided to them on February 20, 2018.
BE IT RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following for second reading and adoption:          
 
Policy/Reg. No.
Title
Status
A
Policy 4115
Supervision
Revised
B
Policy 4116
Evaluation of Teaching Staff Members
Revised
C
Regulation 4116
Evaluation of Teaching Staff Members
New
D
Policy 6145.1/6145.2
Intramural Competition; Interscholastic Competition
Revised
E
Policy 6171.3
Title 1 – Improving Academic Achievement and Parent and Family Engagement
Revised
               
C. PERSONNEL
Motion by Trustee_______, seconded by Trustee______
Roll call vote:
TH           CRN       MR          RS           DS          FA           JG
 
     1.             MORNING DUTY, REILLY
RESOLUTION 000-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves Lauren Reilly for Morning Duty (LPES), at a prorated stipend of $1,910.00, effective April 9, 2018 through June 30, 2018.”
 
  1. RESIGNATION, DROWN
RESOLUTION 000-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education accepts the resignation of Matthew Drown, Student Shadow, Lincoln Park Elementary School, effective at the end of the work day on March 23, 2018.”
 
3.             SUBSTITUTES, 2017-2018
RESOLUTION 000-2018 “RESOLVED, that upon the recommendation of the Superintendent, the Lincoln Park Board of Education approves the following substitutes at the approved substitute rates of pay, as called, effective March 28, 2018 through June 30, 2018:
Sihana Asani, Teacher
                                                      Ford Foster, Teacher (effective March 30, 2018)
Jillian Marchione, Teacher
Matthew Rugel, Teacher.”
 
D.  FINANCE
Motion by Trustee_____, seconded by Trustee_______
Roll call vote:
TH           CRN       MR          RS           DS          FA           JG
 
1.             SCHOOL DISTRICT TRAVEL MAXIMUM, 2018-2019
RESOLUTION 000-2018 “WHEREAS, school district policy and N.J.A.C. 6A:23a-7.1 et seq. provides that the Board of Education shall establish in the annual school budget a maximum expenditure amount that may be allotted for such travel and expense reimbursement for the 2018-2019 school year; and WHEREAS,  maximum expenditure amount allotted for travel and expense reimbursement for the 2017-2018 school year was $1,500.00 per employee; and WHEREAS, travel and expense reimbursement has reached a total amount of $7,001.00 as of March 23, 2018, NOW, THEREFORE, BE IT RESOLVED, that the Lincoln Park School District Board of Education, in the County of Morris, New Jersey hereby establishes the school district travel maximum for the 2018-2019 school year at the sum of $20,000; and BE IT FURTHER RESOLVED, that the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.”
 
2.             ADOPT TENTATIVE SCHOOL BUDGET, 2018-2019
RESOLUTION 000-2018 “BE IT RESOLVED, that the Lincoln Park Board of Education approves the 2018-2019 school district budget for submission as follows:
 
                General Fund                                                       $  22,043,464
                Restricted Special Revenue                                 $       327,111
                Debt Service                                                         $       194,782
                Total Budget                                                         $  22,565,357
 
AND, BE IT RESOLVED that the Lincoln Park Board of Education includes in the tentative budget the adjustment for banked cap in the amount of $356,511 as, in accordance with N.J.A.C. 6A:23A-10.3(b), the district has fully exhausted all eligible statutory spending authority; with such adjustment to be used to support additional costs for students placed out of district at public and/or private schools, which costs the Lincoln Park Board of Education affirms will be completed by the end of the 2018-2019 budget year and acknowledges that they cannot be deferred or incrementally completed over a longer period of time; and
BE IT RESOLVED that the Lincoln Park Board of Education includes in the tentative budget the adjustment for increase costs of health benefits in the amount of $207,377, which additional funds will be used to pay for the additional increases in health benefit premiums; and
BE IT RESOLVED that the Lincoln Park Board of Education includes in the tentative budget a withdrawal from the Maintenance Reserve Account in the amount of $30,000, which funds will be used to support required maintenance and/or repairs for hall ceiling cabinet heaters, roof exhaust fans, water fountains, heating coil replacements and circulating pumps; and
BE IT RESOLVED that the Lincoln Park Board of Education includes in the tentative budget a withdrawal from the Capital Reserve Account in the amount of $147,150, which funds will be used to support the partial replacement of a roof and a rooftop unit at the middle school, a boiler hot water heater and bathroom partitions; and
AND, BE IT FURTHER RESOLVED that the following General Fund and Debt Service tax levies be approved to support the 2018–2019 budget:
                General Fund:                      $19,347,024
                Debt Service Fund:             $     131,617
 
3.             CANCEL STALE CHECKS
* RESOLUTION 000-2018 “RESOLVED, that the Lincoln Park Board of Education authorizes the Business Administrator to cancel the following stale checks as noted below:
 
                General Fund Account:                      Check #12809 dated 8/16/16:          $385.00
 
                Payroll Account:                                 Check #17468 dated 1/30/17:          $140.05
                                                                           Check #17578 dated 5/15/17           $111.93”
 
4.             APPROVAL OF PARTICIPATION IN ACES PROGRAM
RESOLUTION 000-2018 “ WHEREAS, the Alliance For Competitive Energy Services (hereinafter referred to as "ACES"), an alliance composed of the New Jersey School Boards Association (hereinafter referred to as "NJSBA"), the New Jersey Association of School Administrators, and the New Jersey Association of School Business Officials, will from time to time during the Effective Period as defined below solicit bids from electric power suppliers for electric generation services through an energy aggregation program in which NJSBA will act as Lead Agency of the ACES Cooperative Pricing System #E8801-ACESCPS in accordance with the "Public School Contracts Law", N.J.S.A.  18A:18A-1 et seq., and  the Electric Discount and Energy Competition Act, N.J.S.A. 48:3-49 et seq. ("EDECA") and the regulations promulgated thereunder; and
WHEREAS, the Lincoln Park School District is a Participating member of the ACES Cooperative Pricing System and is eligible thereby to obtain electric generation services for its own use through one or more contracts to be awarded to electric power suppliers following said bids for electric generation services pursuant to the aggregation program; and 
WHEREAS, the Lead Agency will from time to time during the Effective Period (from date of adoption through May, 2023 hereinafter referred to as "Effective Period") issue one or more Requests for Bids for electric generation    services on behalf of the ACES Cooperative Pricing System pursuant to the Public School Contracts Law and EDECA; and
WHEREAS, due to significant volatility and the potential for price increases in the wholesale electric market, Participating Members will preauthorize the Lead Agency to award contracts for Electric Generation Service in each service territory to one or more electric power suppliers that submit bids which are reasonably forecasted to provide estimated savings to the Participating Member based upon its previous electric usage and utility provided Basic Generation Service rates; and
WHEREAS, the Lead Agency will only award contracts for said electric generation services to electric power suppliers that submit bids with pricing reasonably estimated to be lower than the utility­ provided basic generation service; and
WHEREAS, the District agrees to purchase all electric power needed for its own use (exclusive of on-site electric generation sources) during the Effective Period through any electric power supplier(s) awarded a contract, it being understood that the term of any one contract shall be subject to the provisions of Public School Contracts Law;
WHEREAS, the Lead Agency will notify the Department of Community Affairs' Division of Local Government Services by mail prior to the issuance a Request for Bids for electric generation services, with the understanding that if the Division of Local Government Services does not respond within 10 business days, it will be deemed to have approved the issuance of the Request for Bids or the Request for Rebids.
NOW, THEREFORE BE IT RESOLVED that the District binds itself to the ACES Cooperative Pricing System ##E8801- ACESCPS to purchase all electric power needed for its own use (exclusive of on-site electric generation sources) during the Effective Period from the electric power supplier or suppliers awarded a contract for electric generation services by the Lead Agency; and,
BE IT FURTHER RESOLVED that the Lead Agency of the ACES Cooperative Pricing System is hereby authorized to execute a master performance agreement that obligates the district to purchase electricity at the terms and conditions stated therein with a third-party supplier or suppliers who have been awarded the contract or contracts by the Lead Agency on behalf of the participating members of the ACES Cooperative Pricing System #E8801-ACESCPS (or any CPS number to be assigned in the future), and provided further that all such contracts shall be at prices reasonably forecast and estimated by the Lead Agency to provide savings to the Districts relative to the price charged for basic generation service by the electric public  utility that would otherwise provide such service; and, be it
FURTHER RESOLVED that ACES is authorized to continue to bid to obtain electric generation services at any time during the Effective Period on behalf of the ACES Cooperative Pricing System including, for example, a rebid if energy market conditions do not initially lead to a successful bid, on additional dates to be determined by the Lead Agency; and
FURTHER RESOLVED that this Resolution shall take effect immediately upon passage.  The authorization provided to the NJSBA pursuant to the Local Public Contracts Laws (N.J.S.A. 40A:l 1- 11(5)), and the Local Public and Public School Contracts Laws Administrative Code (N.J.A.C. 5:34-7.1 et seq.) shall be valid until May, 2023 (the Effective Period) at which time the Cooperative Pricing System will be subject to renewal. Any rescission or expiration of this resolution shall not affect any Agreements entered into prior to such rescission or expiration.
 
5.             SECRETARY’S REPORT, NOVEMBER, 2017
* RESOLUTION 000-2018 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the November, 2017 Secretary’s Report.”
 
6.             TREASURER’S REPORT, NOVEMBER, 2017
* RESOLUTION 000-2018 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the Treasurer’s Report for November, 2017.”
 
7.             CERTIFICATION, NOVEMBER, 2017
* RESOLUTION 000-2018 “Pursuant to N.J.A.C. 6:20-2A 10(e), the Board Secretary does certify that the Board Secretary’s Report for November, 2017 does not reflect over-expenditures in any account based on the appropriation balances reflected in the report and on the advice of district officials.”
 
 
________________________________
Board Secretary
 
8.             MONTHLY TRANSFER REPORT, NOVEMBER, 2017
* RESOLUTION 000-2018 “RESOLVED, that the Lincoln Park Board of Education approves and affixes to the minutes of this meeting the monthly transfer report for November, 2017 in compliance with N.J.A.C. 6A:23A-13.3(e).”
 
9.             SECRETARY’S REPORT, DECEMBER, 2017
* RESOLUTION 000-2018 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the December, 2017 Secretary’s Report.”
 
10.          TREASURER’S REPORT, DECEMBER, 2017
* RESOLUTION 000-2018 “RESOLVED, that the Lincoln Park Board of Education accepts and affixes to the minutes of this meeting the Treasurer’s Report for December, 2017.”
 
11.          CERTIFICATION, DECEMBER, 2017
* RESOLUTION 000-2018 “Pursuant to N.J.A.C. 6:20-2A 10(e), the Board Secretary does certify that the Board Secretary’s Report for December, 2017 does not reflect over-expenditures in any account based on the appropriation balances reflected in the report and on the advice of district officials.”
 
 
________________________________
Board Secretary
 
12.          MONTHLY TRANSFER REPORT, DECEMBER, 2017
* RESOLUTION 000-2018 “RESOLVED, that the Lincoln Park Board of Education approves and affixes to the minutes of this meeting the monthly transfer report for December, 2017 in compliance with N.J.A.C. 6A:23A-13.3(e).”
 
13.          PAYROLL AND GENERAL ACCOUNTS BILLS LIST
* RESOLUTION 000-2018 “RESOLVED, that the Lincoln Park Board of Education approves the payment of the following payroll related expenses and the following General Account bills list as approved by the finance committee:”
 
                                                                               
BOARD SHARE - FICA
3/15/2018
 $                6,062.14
 
DELTA DENTAL - CHECK # 14412
2/28/2018
 $                          -  
 
HORIZON B/C B/S - CHECK # 14413
2/28/2018
 $                          -  
 
 
TOTAL
 $            445,988.53
 
       
FY18
 
 
 
BILLS LIST FUND 10
3/27/2018
 $            729,802.10
 
BILLS LIST FUND 20
3/27/2018
 $              15,864.51
 
BILLS LIST FUND 60
3/27/2018
 $              15,788.23
 
 
TOTAL
$             761,454.84
 
 
             GRAND                TOTAL
 $         1,207,443.37
 
 
E.  USE OF FACILITIES
Motion by Trustee ________, seconded by Trustee ______
Roll call vote:
TH           CRN       MR          RS           DS          FA           JG
 
  1. USE OF FACILITIES
RESOLUTION 000-2018 “WHEREAS, the group(s)/organization(s) listed below have requested the use of facilities; and WHEREAS, these requests comply with the policies outlined under “Rental of School Facilities” incorporated into the policies of the Board of Education; THEREFORE BE IT RESOLVED, that approval is hereby given to the listed group(s)/organization(s) to rent requested facilities; and BE IT FURTHER RESOLVED, that the School Business Administrator is hereby authorized to issue permits for these requests. The Board reserves the right to schedule school activities at any time.”
 
 
Group/
Organization
School
Location
Day
Date(s)
Time
Rental Fee
A
LP Recreation Dept. Summer
LPMS
Gym, 5-6 class rooms (principal assigns)
Monday - Friday
June 22, 2018 -August 17, 2018
7:30am
1:00pm
    N/A
B
LP PTO – Jester Jim Magic Show
LPMS
Front Lobby/APR
      Friday
April 13, 2018
5:00pm-
8:30pm
    N/A
C
LHYMCA
Kids Club
LPES
Gym /APR
Monday-Friday
September 2018 – June 2019
7:15am
9:15am
 3:15pm-6:00pm
   N/A
 
 
 
 

11. Board Discussion

 

12. Second Public Recognition Regarding School Related Matters

 
1.   Motion by Trustee                    , seconded by Trustee ________opened at______P.M.       
2.   Motion by Trustee_________, seconded by Trustee_________closed at_______P.M.
 

13. Executive Session

  1. Motion by Trustee_____, seconded by Trustee_____
                               To enter into executive session at______P.M.
WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975, permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, the board is of the opinion that such circumstances presently exist.
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Borough of Lincoln Park, in the County of Morris, State of New Jersey, as follows:
   A.  The public shall be excluded from discussion of hereinafter-specified subject matter(s)
   B.  The general nature of the subject matter to be discussed is as follows:
                                               1.________Legal____________
  C.  It is anticipated at this time that the above stated subject matter will be made public immediately following executive session or as the need for confidentiality no longer exists.
 
2.             Motion by Trustee______, seconded by Trustee________
     To return from executive session at ______P.M.
 
RESOLUTIONS EMANATING FROM EXECUTIVE SESSION

14.  Adjournment

TH           CRN       MR          RS           DS          FA           JG
 
1.   Motion by Trustee__________, seconded by Trustee_________
      To adjourn the meeting at________P.M.
 
Groups audience: